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SimpleERP vs QuickBooks: a QuickBooks alternative for small business
QuickBooks Online is cloud accounting software from Intuit, with apps and add-ons for the jobs around the books. SimpleERP is one ERP where billing, stock, purchase, accounting, CRM, HR and payroll share a ledger. Here is how to choose.
In short
SimpleERP is a browser-based ERP for small businesses: invoicing, stock, purchase, accounting, CRM, HR and payroll on one ledger, with a login for every team member. QuickBooks Online suits businesses that want well-known accounting software and connect other apps around it.
Illustration: saving invoice INV-2026-0213 moves stock, posts the customer ledger, records tax and updates the dashboard in one step.
What QuickBooks is good at
QuickBooks Online, from Intuit, is one of the best-known small business accounting products in the countries where it is sold. It does the books well in the browser, and a large marketplace of connected apps covers many jobs around them.
- Widely known. Many bookkeepers and accountants already work in it, so help is easy to find.
- Clean online books. Invoicing, expenses and accounting in the browser, from anywhere.
- Bank connections. Bank transactions come in automatically, ready to categorise and match.
- A large app marketplace. Hundreds of integrations connect other tools to the books.
Side by side
Where the fit breaks: the jobs, side by side
The same daily jobs, described as work rather than features. The QuickBooks column says how businesses on QuickBooks usually get each job done, which depends on the edition, add-ons and setup you choose.
| Job | In SimpleERP | Typical with QuickBooks |
|---|---|---|
| Raise a tax invoice | Keyboard-first line editor; tax rates seeded for your country, your tax number on the print | A natural job: invoicing is part of every plan |
| Stock by warehouse, valued at average cost | Every invoice, bill, transfer and work order moves stock by warehouse, valued at weighted average cost | Inventory tracking on the higher plans; more complex stock usually through a connected app |
| Payroll | Attendance and leave feed payslips with your country's components, posted to the same ledger | A separate payroll add-on where Intuit offers it, or a payroll app connected to the books |
| Leads and follow-ups | CRM pipeline and today's follow-ups on the same customer list as your invoices | Usually a separate CRM app, kept in step with the books |
| Work orders and bills of materials | BOMs with scrap and cost roll-up; work orders consume and produce stock | Usually handled outside the accounting software |
| Team access | A login for every member with seven system roles plus custom roles, priced per user | A set number of users per plan, more on the higher plans |
| Bank transactions | Recorded from invoices and bills, and reconciled by hand in each bank register | A natural fit: connected bank feeds bring transactions in |
| Month-end close | Trial balance, P&L, balance sheet, tax summary and a lock date the database enforces | A natural job for accounting software |
| E-invoicing and tax filing | Registers and a tax summary export; no government e-invoicing or filing | Sales tax and VAT features vary by country and plan; check what QuickBooks files for you where you are |
| Get your data out | CSV export of every report, products, stock and the ledger; invoices print as A4 or PDF | Reports and lists export to Excel or CSV |
India
QuickBooks in India
In India, Intuit stopped selling QuickBooks in July 2022 and ended access on 30 April 2023, so Indian businesses that used it have moved to other tools.
Verdict
Choose QuickBooks if… choose SimpleERP if…
Both are sensible choices for different businesses. Here is the honest split.
Choose QuickBooks if
- You mainly need the books, and your accountant already works in QuickBooks
- You want bank feeds bringing transactions in automatically
- You prefer to connect specialist apps for stock, payroll or CRM around your accounting
Choose SimpleERP if
- You hold stock, buy from suppliers, make things or pay staff, and want it all on one ledger
- You want every invoice to move stock, post the books and open the receivable in one step
- You want a login for every team member, each with a role that shows only what they need
Sources
- QuickBooks, plans and users per plan, inventory on Plus, payroll as an add-on, bank connections, integrations and sales tax: QuickBooks Online product page (Intuit), checked 2026-11-05
- QuickBooks, sign-ups in India ended July 2022 and access ended 30 April 2023: QuickBooks India notice (Intuit), checked 2026-10-10
Honest limits
What SimpleERP does not do yet
Worth knowing before you switch.
- Tax return filing: the registers and the tax summary export to CSV for whoever files your returns
- E-invoicing through a government system, such as clearance or real-time reporting mandates
- Batch, lot, serial or expiry tracking, and multi-currency
- Bank feeds: bank entries are recorded and reconciled by hand
- Historical vouchers are not imported; the old system stays your archive
Getting started
Moving from QuickBooks to SimpleERP
Pick a cut-over date
Export your customers, suppliers, products, chart of accounts and unpaid invoices from QuickBooks to CSV or Excel, and keep its reports for reference. Pick the first day of a financial year, quarter or month; the first day of your financial year is best.
Import your masters
Zoho Books exports or spreadsheets, including the CSV or Excel lists most accounting tools export, checked before anything is written: accounts, customers, suppliers and products with opening stock per warehouse. See import from Excel.
Bring balances and open bills
Import opening balances for bank, cash, loans and the rest, and each unpaid invoice and bill with its own number and due date. A wrong import can be undone.
Run both for a month
Bill in SimpleERP and keep the old books open. Compare receivables, stock and the trial balance at month end, then set the lock date.
FAQ
Questions, answered
Can I move my data from QuickBooks to SimpleERP?
Yes, through exports. Export customers, suppliers, products, the chart of accounts and open invoices and bills to CSV or Excel, and import them in Settings → Import data, checked before anything is written. Past transactions stay in QuickBooks as your archive. See moving to SimpleERP.
Is SimpleERP accounting software like QuickBooks?
It does the same accounting job: a double-entry ledger with trial balance, P&L, balance sheet and a tax summary. Sales, purchase, inventory, CRM, HR, payroll and manufacturing run on the same records, which is what makes it an ERP. It has no bank feeds or app marketplace.
Can my accountant keep working with me if I move from QuickBooks?
Yes. Invite your accountant by email with the Accountant role. They get journals, bank and cash registers, the trial balance, P&L, balance sheet, tax summary and the lock date, and can export any report or register to CSV for their own tools.
Does SimpleERP file tax returns?
No. SimpleERP prepares what filing needs: the sales and purchase registers and a tax summary by rate, all exportable to CSV. Filing itself stays with you or your accountant. It does not connect to any government e-invoicing or filing system today.
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Try SimpleERP next to QuickBooks.
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