Textiles & garments
ERP software for textile and garment businesses
From fabric in metres to garments in pieces: bills of materials, stock by warehouse, invoices with the right tax, seasonal buying and payroll for a large workforce, in one system.
In short
SimpleERP is ERP software for textile and garment businesses. Fabric-to-garment bills of materials cost each piece, work orders move stock, invoices carry the right tax rate per line, and payroll uses salary components for every worker.
Illustration of a bill of materials with cost roll-up and a work order moving from planned to in progress to completed.
A day in a textile and garment business
Textile work is measured in metres going in and pieces coming out, with seasons that decide everything.
In a garment unit in Leicester, the cutting manager needs to know how many metres of fabric are left before she lays the next batch. The buyer for the autumn range wants a quote by tomorrow, and the owner is not sure what one shirt really costs once buttons, thread, labels and wastage are counted.
Meanwhile the fabric supplier's bill has arrived, a return of faulty rolls is pending, and fifty workers need their pay on time with every deduction right. Each of those jobs usually lives in a different book.
SimpleERP connects them. A bill of materials says how many metres and trims go into one garment, a work order consumes the fabric and produces the pieces at actual cost, and the invoice, the supplier bill and the payroll run all post to the same ledger.
Manufacturing
Cost each garment from the fabric up
A bill of materials lists the fabric in metres, the trims in pieces and the cutting waste as a scrap percentage, plus stitching or job charges per batch, and rolls them up into a cost per piece.
- Units that fit: metres for fabric, pieces or dozens for garments, kilograms for yarn.
- Scrap per line for cutting waste, so planned fabric covers what is really used.
- Additional cost per batch for stitching, washing or packing labour.
- Versions for a changed pattern or size set; old work orders keep their plan.
Inventory
Fabric, trims and finished pieces in one stock ledger
Stock is kept per product and warehouse at weighted average cost, so the fabric store, the stitching floor and the finished-goods warehouse each show what they hold.
- Work orders take fabric out of one warehouse and put garments into another.
- Transfers record fabric moving from the store to the cutting floor.
- Each size or colour you track separately is its own product with its own stock.
- Low stock list flags trims before a batch stops for want of buttons.
Illustration of stock on hand by warehouse at average cost, with a low-stock row highlighted and a movement ledger.
Billing
The right tax on every line
Each product carries its own tax rate, and a product code where your country asks for one, so a single invoice can mix fabric and garments at different rates.
- Tax summary by rate on the invoice print.
- Sales register with taxable value and tax per invoice, for your tax return checks.
- Rates live in settings, so when a rate changes you edit it once, not on every bill.
Illustration of tax invoice INV-2026-0213 to Northside Retail with tax 10% and the amount in words.
Purchase
Seasonal buying without losing track of what you owe
Raise purchase orders for the season, receive fabric against the supplier's bill at its cost, and send faulty rolls back with a debit note that takes them out of stock and off what you owe.
- Purchase orders with expected delivery dates and a receiving warehouse.
- Supplier bills update the average cost of fabric as it arrives.
- Payables ageing shows which supplier is due this week.
- Purchase register to check the tax you reclaim against your suppliers' bills.
People and payroll
Salaries for a large workforce, from one review screen
Give each worker a salary structure once, mark attendance daily, and the monthly payroll run generates every payslip with basic pay, allowances and deductions from paid days.
- Attendance for the floor in one screen, or self check-in from a phone.
- Loss of pay comes from attendance and leave, not from a spreadsheet.
- Advances given in the season are recovered over the next payslips.
- Expense claims from staff for travel or samples, approved and reimbursed.
Illustration of a payslip with Basic salary, Allowances, Bonus and net pay of 4,440.
Ready on day one
What you don't have to set up
The accounts, taxes and units are seeded, so day one is about your fabrics and styles.
- Units including metres, kilograms, pieces, dozens and sets.
- Your country's tax rates, editable in settings.
- Salary components for your country, ready to adjust.
- A default shift with grace minutes, and leave types to edit.
- Accounts for stock, cost of goods sold and manufacturing overhead.
By job
Textiles & garments by job
Inventory for garment units
Yarn and knitted fabric in kg, trims in pieces and garments by size, per warehouse and at average cost.
Read moreAccounting for textile businesses
Yarn bills, job-work charges, buyer receivables and wages in one ledger, with month-end checks a accountant can follow.
Read morePayroll for garment units
Monthly payroll for tailors, checkers and packers, with attendance by shift, advances and the deductions you set.
Read moreManufacturing for garment units
A bill of materials per style and size, and work orders that turn knitted fabric into finished pieces at real cost.
Read more
One system
The modules that do this work
A completed work order moves fabric and garments; the invoice for those garments writes the sale, the cost and the tax.
Manufacturing
Bills of materials with scrap and cost roll-up, and work orders from plan to complete.
See howInventory
Stock on hand by warehouse at weighted average cost, with a movement ledger and a low-stock list.
See howInvoicing & tax
Tax invoices with VAT, GST or sales tax on every line, numbered by fiscal year and posted in one step.
See howPurchase
Purchase orders, supplier bills that receive stock, debit notes and payables.
See howPayroll
Salary structures, monthly runs and payslips with your earnings and deductions, posted to the books.
See howExpenses
Business expenses with receipts, and staff claims from submit to approve to reimburse.
See how
Honest limits
What SimpleERP does not do for textiles yet
Textile businesses often ask about these. None of them are in the product today.
- Lot, roll, dye-lot or batch tracking. Stock is by product and warehouse only.
- A size and colour matrix. Each size or colour you track is a separate product.
- Job-work dispatch notes for fabric sent out for dyeing, printing or stitching.
- Piece-rate wages. Payroll is a monthly salary with components.
- E-invoicing or transport documents filed through a government system.
Getting started
Start with your first invoice
Sign up with your email
Name, email and a password. No card for the seven-day trial.
Tell us about the business
Pick your country and, if you are registered, type your tax number. Accounts, tax rates, units, roles and numbering are seeded for that country.
Add what you sell
Import fabrics, trims and garments from a CSV file with units, tax rates and opening stock. Then build the bill of materials for your first style.
Post your first invoice
Pick the customer, add lines and save. Your first invoice can be out within 10 minutes of signing up.
FAQ
Questions, answered
Which tax rate applies to fabric and garments?
It depends on your country. Most charge the standard VAT, GST or sales tax rate, some zero-rate children's clothing, and a few tie the rate to the sale value per piece. In India, the GST rate on some garments depends on the price per piece. SimpleERP applies whatever rate you set on each product, so keep those rates current. Rates differ by country and change, so confirm the rate for your goods with your accountant or tax authority before you rely on it.
Can I track fabric in metres and sell garments in pieces?
Yes. Each product has its own unit. The bill of materials says how many metres of fabric go into one garment, and the work order converts one into the other at actual cost.
Can I track dye lots or rolls?
No. SimpleERP has no lot or batch tracking. If you need to trace a garment back to a specific roll or dye lot, it is not the right fit yet.
How do I handle fabric sent to a job worker for stitching?
There are no job-work dispatch notes yet. A common approach is a stock transfer to a warehouse named for the job worker, with their bill entered as a purchase or as additional cost on the work order. Ask your accountant how to report it for tax.
Can it pay a large number of workers each month?
Yes. There is no limit on employees or team members, payroll runs generate every payslip at once from salary structures and attendance, and you review, approve and pay in one flow. Piece-rate pay is not supported.
Related
Keep reading
HR & payroll teams
Attendance, leave and payroll in one flow, with self-service for each employee.
Read morePayroll
Salary structures, monthly runs and payslips with your earnings and deductions, posted to the books.
Read moreManufacturing
BOMs with scrap and cost roll-up, work orders that move stock, and payroll for shop-floor staff.
Read moreRetail
Counter invoices paid on the spot, stock by store with a low-stock list, and the day's cash and bank.
Read more
Run your whole business from one simple place.
Seven days free. No card. Your first invoice in minutes.