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Retail

ERP software for retail shops and multi-store businesses

Counter invoices paid on the spot, stock by store with a low-stock list, the day's cash and bank, and staff attendance, from one login on any phone or computer.

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In short

SimpleERP is ERP software for retail shops and multi-store businesses. Counter invoices print with your tax and bank details, stock is tracked by store, low stock becomes purchase orders, and cash, bank and staff attendance sit in the same system.

Illustration of tax invoice INV-2026-0213 to Northside Retail with tax 10% and the amount in words.

A day in a retail business

A shop is judged at the counter, but it is run from the back office: stock, cash and people.

The doors open at nine. The first customer wants two office chairs and pays by card; the next wants a tax invoice in his company's name. At the second store across town, a staff member is late, and someone asks whether the LED panels are in stock here or only at the main shop.

At closing, the owner wants three numbers: what we sold, what came in as cash and card, and what is running low. Usually that means a billing app, a cash book in a notebook and a phone call to each store.

SimpleERP keeps all three in one place. Each invoice issues stock from the store it was sold in, each receipt lands in the cash or bank account it was paid into, and the dashboard shows sales, dues and low stock the moment a document is posted.

Billing

Counter invoices that customers can pay on the spot

Every invoice prints on clean A4 with your tax and bank details, so a customer can pay by card, cash or transfer before the bill leaves the counter.

  • Walk-in buyers go on one customer you name, such as Counter sale; business buyers get their tax number on the bill.
  • Keyboard-first editor: party, product, quantity, Enter, save.
  • Record the payment as cash, card or bank transfer and the invoice shows paid.
  • Returns become a credit note that puts the stock back on the shelf.

Illustration of the keyboard-first invoice editor with a focused line, live tax totals and shortcut hints.

The keyboard-first invoice editor.

Inventory

Stock by store, and a list of what to reorder

Each store has its own warehouse in SimpleERP, so stock on hand is known per store and the low-stock list shows what to reorder before the shelf is empty.

  • Reorder level per product; anything at or below it is flagged.
  • One click turns low-stock items into purchase orders, grouped by supplier.
  • Transfers move stock from the main warehouse to a store with a document for each move.
  • Physical counts fix the numbers with a reason, and the difference is posted to the books.

Illustration of stock on hand by warehouse at average cost, with a low-stock row highlighted and a movement ledger.

Stock on hand per warehouse, with low-stock rows flagged.

Branches

A second store without a second system

Add a branch and SimpleERP gives it its own address, tax number and warehouse, prints that branch's details on its invoices, and keeps every store on one set of books.

  • Branch on every document, so sales reports, the tax registers and the general ledger filter by store.
  • One numbering series per document type across the business, on your financial year.
  • One ledger for every store, so profit and loss and the balance sheet cover the whole business.
  • A one-shop business never sees branches until it adds one.

Accounting

Close the day knowing where the money went

Receipts post straight to the cash or bank account they were paid into, so the cash register and bank register show a running balance without a separate cash book.

  • Cash and bank registers with a running balance and a cleared column for reconciliation.
  • Day book lists every entry for the day in posting order.
  • Expenses such as rent, power or cleaning are recorded with the receipt photo.
  • Lock date at month end freezes the books so nobody edits last month by mistake.

People

Staff attendance in one tap per store

Mark the whole team present in one screen each morning, or let staff check in from their own phone, and the month's attendance flows into payroll.

  • Mark all present, then change the exceptions.
  • Self check-in with late marks based on the shift's grace minutes.
  • Leave requests from a phone, approved from a phone.

Illustration of the daily attendance sheet on a phone with a Mark all present button.

The daily attendance sheet on a phone.

Ready on day one

What you don't have to set up

A new shop is ready to bill minutes after sign-up, because the plumbing is seeded.

  • Cash and bank accounts, sales and stock accounts, already linked.
  • Your country's tax rates, ready to pick on a product or service.
  • A head office branch and a default warehouse.
  • Invoice numbering on your financial year, such as INV-2026-0213.
  • Roles for sales, purchase and inventory, accounts and HR.

By job

Retail by job

For businesses in India

One system

The modules that do this work

A counter invoice issues stock from the store, posts the sale and the tax, and the receipt lands in cash or bank.

Honest limits

What SimpleERP does not do for retail yet

A shop with heavy counter traffic should weigh these first.

  • Prices including tax. Enter the price before tax; the invoice adds the tax on top.
  • POS hardware such as receipt printers, cash drawers or weighing scales. Invoices print on A4.
  • Loyalty points, gift cards, offers or price lists.
  • Batch, lot or expiry tracking.
  • Offline billing. SimpleERP is a web app and needs an internet connection.
  • Separate invoice numbering per store. All stores share one series per document type.
  • E-invoicing or transport documents filed through a government system.

Getting started

Start with your first invoice

  1. Sign up with your email

    Name, email and a password. No card for the seven-day trial.

  2. Tell us about the business

    Pick your country and, if you are registered, type your tax number. Accounts, tax rates, units, roles and numbering are seeded for that country.

  3. Add what you sell

    Import your products from a CSV file with the tax rate, reorder level and opening stock, then create one customer for walk-in sales.

  4. Post your first invoice

    Pick the customer, add lines and save. Your first invoice can be out within 10 minutes of signing up.

FAQ

Questions, answered

Which tax rate applies to the products in my shop?

Each product carries its own rate under your country's VAT, GST or sales tax rules, so one bill can mix standard, reduced and zero rates. In SimpleERP you set the rate on the product and the invoice applies it line by line. Rates differ by country and change, so confirm the rate for your goods with your accountant or tax authority before you rely on it.

Do I need a tax number from every customer?

No. Sales to consumers can go on a walk-in customer without a tax number. When a business buyer gives you theirs, add them as a customer and it prints on the invoice. Ask your accountant how consumer sales should be reported in your returns.

Can customers pay by card or bank transfer from the bill?

Yes. Your bank details print on every invoice, and when the money arrives you record the receipt as card, cash or bank transfer and the invoice shows paid. In India, the bill can also carry a UPI QR to scan.

Can each store have its own tax number?

Yes. Each branch has its own address, region and tax number, and invoices raised under a branch print that branch's details. All branches share one ledger, so you see each store and the whole business.

Does it work on a phone at the counter?

Yes. Every screen works on a 360 px phone, including the invoice editor. There is no separate app to install; it runs in the phone's browser.

Related

Run your whole business from one simple place.

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