Glossary
What is an attendance register?
What an attendance register records, why employment law often asks for one, and how its monthly totals become paid days and unpaid days.
Updated
In short
An attendance register is the day-by-day record of whether each employee was present, absent, on leave or on a half day. SimpleERP keeps attendance in one daily sheet and payroll reads paid days from it.
An attendance register is the record of each employee's attendance for every working day: present, absent, half day, on leave, holiday or weekly off. Many countries require employers to keep working-time and attendance records for a set number of years. At month end its totals give each employee's paid days and unpaid days for payroll.
Attendance register: a worked example
Attendance at Harbour Steel Furniture, a fictional business, for October 2026, a month with 22 working days on a Monday to Friday week.
| Employee | Present | Half day | Paid leave | Absent or unpaid leave | Unpaid days | Paid days |
|---|---|---|---|---|---|---|
| Sam K | 20 | 1 | 1 | 0 | 0.5 | 21.5 |
| Ana M | 21 | 0 | 0 | 1 | 1 | 21 |
| Priya S | 19 | 0 | 2 | 1 | 1 | 21 |
FAQ
Questions, answered
Is an attendance register mandatory?
In many countries, yes: employment and working-time laws require employers to keep records of hours or attendance for a set number of years and show them on request. The form and the period vary; check the rules where you employ people.
Can employees mark their own attendance in SimpleERP?
Employees can mark their own attendance in SimpleERP. With a self-service login, an employee taps Check in and Check out on their phone. SimpleERP records the time and flags late arrival against their shift. Corrections after that go through HR.
Does SimpleERP print a monthly attendance register?
The attendance summary report gives present, half day, leave, absent and late counts per employee per month, and exports to CSV. Each employee's profile also shows a monthly calendar of every day. If a regulator needs a specific printed form, fill it from that export.
What happens to payroll if a day is not marked?
SimpleERP treats unmarked working days as present so nobody loses pay by mistake, and flags the payslip as having unmarked days. Mark the day and regenerate the draft run if it should be an absence.
Related
Keep reading
Loss of pay (LOP)
The salary cut for unpaid days, applied by pro-rating each component by paid days over working days.
Read moreOvertime pay
Extra wages for hours beyond the normal working day or week, commonly at one and a half or twice the ordinary rate.
Read moreHR, attendance & leave
Employees, a daily attendance sheet, phone check-in, holidays and leave balances.
Read more
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