Construction
Payroll software for construction companies
Site engineers and supervisors draw a monthly salary, masons and helpers come through a labour supplier, and everybody wants an advance before Eid. Payroll has to know who is who.
In short
SimpleERP is payroll software for construction companies. Site engineers, supervisors and store keepers get monthly payslips with their allowances, advances are recovered through salary, and labour gangs supplied by a labour supplier are paid by supplier bill.
Illustration of a payslip with Basic salary, Allowances, Bonus and net pay of 4,440.
A payroll day at Al Noor Contracting
Al Noor Contracting has nineteen people on its own rolls: four site engineers, six supervisors, two store keepers, a quantity surveyor, office staff and drivers. On any day another sixty masons, steel fixers tying rebar, shuttering carpenters and helpers work at the two sites, but they belong to two labour supply companies.
The Mirdif supervisor works Sundays during a pour and takes a weekday off instead. One driver took $1,500 in June for his daughter's school fees and repays $250 a month. Diesel for the generator and tea for the gang unloading cement come out of the supervisors' pockets and come back to them only if the slips survive the month.
SimpleERP runs the monthly payroll for the nineteen, recovers the advance on its own and pays the supervisors' site spends through claims, while the labour supplier's labour bill is a supplier bill in the books.
Who goes through payroll, and who is paid by bill?
Anyone on your rolls is an employee with a salary structure. Gangs supplied and paid by a labour contractor are the contractor's workers, so you pay the contractor's bill, not the workers.
- Pension or social security as a component for the staff it applies to, since none is calculated for you.
- Extra pay for a Sunday pour added as an arrears line before approval.
| Who | Paid through | Lines |
|---|---|---|
| Site engineer and quantity surveyor | Payroll | Basic, housing allowance, site allowance, end-of-service accrual |
| Supervisor and store keeper | Payroll | Basic, transport allowance, site allowance, advance recovery |
| Driver | Payroll | Basic, extra days as an arrears line, advance recovery |
| Masons and helpers from a labour supplier | Supplier bill to the labour supplier | Labour charges as a service line |
| Diesel, tea and small site spends | Expense claim | One line per slip with a photo |
How do supervisors get their site spends back?
The supervisor photographs the diesel bill at the pump and adds it to a claim before leaving. The site engineer approves the claim or trims a line, and the accountant reimburses it with the bank transfer, so the slip never has to travel to the office.
- Claim status visible to the supervisor on the phone.
- Claims by employee in the reports, to spot a site spending more than the other.
- Each claim posts to the expense account its category maps to.
Illustration of an expense claim on a phone with a receipt photo and Approve and Reject buttons.
How are salary advances recovered without a notebook?
Record the $1,500 advance with a monthly recovery of $250. Each payroll run deducts the instalment and shows the balance, the driver sees what is left in self-service, and after six months the advance closes itself.
- Advances page with paid, recovered and due per person.
- Holidays per branch when sites follow different calendars.
- Attendance from a phone at the site, or marked by the office.
One system
What it connects to
Construction and contractors
Quotations and stage invoices, material per site, payroll with advances and site expense claims.
See howInventory for contractors
Cement, rebar and finishing material counted per site warehouse, consumption recorded at the month-end count, and shuttering kept as an asset.
See howAccounting for contractors
Progress bills, mobilisation advances and retention held by clients kept straight in one contractor's ledger.
See howPayroll
Salary structures, monthly runs and payslips with your earnings and deductions, posted to the books.
See how
Honest limits
What SimpleERP does not do yet
- Income tax withholding is not computed from government tables; you set the deduction per employee
- Social security, pension and end-of-service amounts are components you set, not statutory calculations
- No biometric device integration: attendance is marked on the phone or entered by HR
- No daily-wage or piece-rate payroll for site labour; gangs are paid through the labour contractor's bill
Getting started
Start with payroll
Sign up with your email
Name, email and a password. No card for the seven-day trial.
Tell us about the business
Pick your country and, if you are registered, type your tax number. Accounts, tax rates, units, roles and numbering are seeded for that country.
Add your people
Add engineers, supervisors, store keepers and drivers with a site allowance in their structures, and record any advance already outstanding.
Run the first payroll
Attendance and leave feed the run; payslips post to the books and staff see them on their phones.
FAQ
Questions, answered
Can we pay masons by the day through payroll?
No. Payroll is a monthly salary run, so daily-wage or piece-rate labour does not fit. Most contractors take their gangs through a labour supplier; record the labour supplier's bill as a supplier bill and pay it from payables.
A supervisor works Sunday during a slab pour. How is that paid?
Mark the attendance as worked, and add the extra day as an arrears line on the payslip before the run is approved. If you give a weekday off instead, record it as a compensatory day under the leave type you use for that.
Can supervisors at the site mark their own attendance?
Yes, from a phone browser at the site, through employee self-service. Where a supervisor has no smartphone, someone in the office marks attendance on the sheet instead, and the payroll run reads it the same way.
Do I need pension contributions for my site staff?
That depends on your country and each person's status, so confirm with your accountant. Where a contribution applies, add a deduction and an employer contribution as components on the structures of the people it covers.
Related
Keep reading
Construction and contractors
Quotations and stage invoices, material per site, payroll with advances and site expense claims.
Read moreInventory for contractors
Cement, rebar and finishing material counted per site warehouse, consumption recorded at the month-end count, and shuttering kept as an asset.
Read moreAccounting for contractors
Progress bills, mobilisation advances and retention held by clients kept straight in one contractor's ledger.
Read more
See how payroll works in SimpleERP for construction and contractors
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