Printing and labels
Payroll software for printing presses
Season night shifts, a holiday advance for every binder and the right deductions for the operators: mark attendance daily and the monthly run does the arithmetic.
In short
SimpleERP is payroll software for printing presses. Press operators, binders and office staff get salary structures once, attendance and leave feed the monthly run, and advances and deductions land on every payslip.
Illustration of a payslip with Basic salary, Allowances, Bonus and net pay of 4,440.
A payroll day at Lancaster Offset Printers
Lancaster Offset Printers has 34 people: six press operators and their helpers, a man who makes the plates and mixes ink, a cutting machine man, eighteen binding and packing staff, and four in the office. From September the presses run a night shift until the last calendars and wine labels leave for the truck.
Every November half the binding staff ask for a holiday advance, and every December the supervisor tries to remember who took how much. The salary sheet is a spreadsheet that one person understands, and the tax figures go to the payroll consultant on a separate page.
SimpleERP marks attendance against each worker's shift, records the advance with its recovery plan, and builds every payslip from the structure, the paid days and the deductions. The run posts wages to the books when you approve and pay it.
What goes on a press worker's payslip?
Each employee gets a salary structure built from components. Operators often carry a machine allowance, binders a plain basic, and everyone the withholding and social security your country requires.
- Components such as Basic, a travel allowance and a machine allowance, set once per person.
- A health plan deduction for the binding section goes in as a component of its own.
- Income tax withholding is a deduction you set per employee from their tax details.
| Who | Components | Shift | Advances |
|---|---|---|---|
| Press operators | Basic, machine allowance, withholding, social security | Day shift, night shift Sept to Dec | Holiday advance, four equal monthly cuts |
| Press helpers | Basic, withholding, social security | Follows the operator's shift | Small sums, taken back from the next payslip |
| Binding staff folding calendars, packing cartons | Basic, withholding, social security and the health plan | Day shift, 9:00 to 6:00 | Holiday advance of $500, recovered over 5 months |
| Office and accounts | Basic, travel allowance, withholding and social security | Day shift | Rarely |
Can the season night shift be marked correctly?
Add a night shift such as 9 pm to 5 am and assign it to the press crew for the season. A shift that ends after midnight stays on the day it started, so one night counts once, and late arrival is flagged against the shift's grace period.
- Mark everyone present on the daily sheet, then change only the absentees and half days.
- Phone check-in for operators who start before the office opens.
- Holidays you add, such as Thanksgiving and Christmas, are filled in and locked on the sheet.
Illustration of the daily attendance sheet on a phone with a Mark all present button.
How do holiday advances come back?
Record the advance against the worker with the monthly amount to recover. Each payroll run deducts that amount until the balance is cleared, and the payslip shows what is left, which ends the December argument about who still owes what.
- Bonus and arrears are added in the review step for the month they are paid.
- Loss of pay comes from absences and unpaid leave, not from a separate list.
- Payslips reach staff on their phones through employee self-service.
One system
Where payroll connects
Approving and paying the run posts salary expense, deductions payable and the bank payment in one step.
Printing and labels
Job quotations that become invoices, paper and ink stock, billing for goods and services, and payroll.
See howInventory for printing presses
Paper in reams, board in kilos and ink by colour, per warehouse and at weighted average cost.
See howAccounting for printing presses
Books that write themselves from press invoices, paper bills and payroll, with a lock date at month end.
See howManufacturing for printing presses
Bills of materials for repeat cartons and labels, and work orders that cost each batch from real usage.
See howPayroll
Salary structures, monthly runs and payslips with your earnings and deductions, posted to the books.
See how
Honest limits
What SimpleERP does not do yet
- Income tax withholding is not computed from government tables; you set the deduction per employee
- Social security, pension and end-of-service amounts are components you set, not statutory calculations
- No biometric device integration: attendance is marked on the phone or entered by HR
- No piece-rate pay: binders paid per thousand folds need a monthly salary or an amount added in the review step.
- No overtime calculation from night-shift hours.
Getting started
Start with payroll
Sign up with your email
Name, email and a password. No card for the seven-day trial.
Tell us about the business
Pick your country and, if you are registered, type your tax number. Accounts, tax rates, units, roles and numbering are seeded for that country.
Add your people
Add operators, helpers and binding staff with their shift, salary structure and any advance they already owe.
Run the first payroll
Attendance and leave feed the run; payslips post to the books and staff see them on their phones.
FAQ
Questions, answered
My binders are paid per thousand sheets folded. Can it do that?
No. SimpleERP has no piece-rate pay, and every press worker is on a monthly salary made of components. Some presses pay binders a fixed salary and add an incentive amount in the review step each month; that amount is typed in, not counted from output.
Can operators see their own payslips?
Yes. Each employee signs in with their email to employee self-service and sees payslips, leave balances and their own attendance. They can also check in and apply for leave there, which the supervisor approves from his phone.
Will tax and social security come out right for my operators?
The components seeded for your country, such as federal and state withholding, social security and Medicare in the US, come out on every payslip from each worker's structure at the amounts and percentages you set. Withholding is not worked out from tax tables; it is a figure you set per employee.
We hire extra helpers only for the calendar season. Is that a problem?
No. Add them as employees with a joining date, and mark them as exited when the season ends. Their payslips and attendance stay on record for the next season.
Related
Keep reading
Printing and labels
Job quotations that become invoices, paper and ink stock, billing for goods and services, and payroll.
Read moreAccounting for printing presses
Books that write themselves from press invoices, paper bills and payroll, with a lock date at month end.
Read moreManufacturing for printing presses
Bills of materials for repeat cartons and labels, and work orders that cost each batch from real usage.
Read more
See how payroll works in SimpleERP for printing and labels
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