Textiles & garments
Payroll software for garment factories
A hundred tailors, checkers and ironing staff, half of them new each season. Mark the floor in one tap, fix the absentees and let the run build the payslips.
In short
SimpleERP is payroll software for garment factories. Tailors, checkers, ironing and packing staff get salary structures, the daily attendance sheet marks the floor in one tap, and the monthly run handles deductions and advance recovery.
Illustration of the daily attendance sheet on a phone with a Mark all present button.
A payroll day at Soar Valley Knitwear
Soar Valley Knitwear turns out about 30,000 T-shirts a month with 96 people on the floor: tailors on single-needle, overlock and flatlock machines, checkers, ironing staff and packers, plus a cutting master and two helpers who lay the knitted fabric. Many come from across the Midlands and abroad, and a fifth of them change between seasons.
The supervisor marks attendance in a register and the office types it into a salary sheet at month end. Before Christmas and Eid the advances run into thousands, and recovering them depends on someone remembering to deduct the right amount from the right person.
SimpleERP replaces the register with a daily sheet where everyone is marked present at once and only the exceptions are changed. The monthly run reads paid days from it and recovers each advance, and workers see their payslips on their phones.
How are tailors, checkers and packers paid?
Each worker gets a monthly salary structure from components, whatever the dozen or pieces they finish. The structure differs by role, but the run treats them the same way: paid days from attendance, then deductions, then net pay.
- Income tax and social security are components you set from each worker's tax details.
- Pension for enrolled staff, with the employer's share as a contribution.
- A new worker's structure is copied from a colleague in the same role.
| Role | Components | Shift | Advances |
|---|---|---|---|
| Tailors (single needle, overlock, flatlock) | Basic, attendance allowance, tax, social security, pension | Day shift, 8:30 to 5:30 | Holiday advance of $600, recovered over 4 months |
| Checkers and ironing staff | Basic, tax, social security, pension | Day shift | Holiday advance, recovered across 4 payslips |
| Cutting master and helpers | Basic, cutting allowance, tax, social security, pension | Starts an hour early to lay the next batch | Rarely |
| Packers filling polybags and cartons | Basic, tax, social security | Day shift, a second shift in peak months | Small loans cut from the following month |
Can the supervisor mark a hundred people quickly?
The daily sheet lists everyone with present, absent, half day and leave controls. Mark all present in one tap, change the ten who did not come, and the sheet is done. Holidays and weekly offs are already filled in and locked.
- Phone check-in for workers who use employee self-service, flagged late after the grace period.
- Half days count as half a paid day in the run.
- Leave applied on the phone shows its balance before the supervisor approves it.
Illustration of a payslip with Basic salary, Allowances, Bonus and net pay of 4,440.
How are holiday advances recovered without a ledger book?
Record each advance with the amount to recover each month. The payroll run deducts it until the balance is nil, and the payslip shows what remains, so a worker who leaves mid-season has a clear figure to settle.
- Bonus before Christmas is added in the review step for that month.
- Approve and pay posts salary expense, deductions payable and the bank payment.
- Payroll register exports to CSV for your payroll consultant.
One system
Where payroll connects
The approved run posts wages, statutory payables and the bank payment to the books in one step.
Textiles & garments
Fabric to garment bills of materials, stock by warehouse, invoices with the right tax and payroll.
See howInventory for garment units
Yarn and knitted fabric in kg, trims in pieces and garments by size, per warehouse and at average cost.
See howAccounting for textile businesses
Yarn bills, job-work charges, buyer receivables and wages in one ledger, with month-end checks a accountant can follow.
See howManufacturing for garment units
A bill of materials per style and size, and work orders that turn knitted fabric into finished pieces at real cost.
See howPayroll
Salary structures, monthly runs and payslips with your earnings and deductions, posted to the books.
See how
Honest limits
What SimpleERP does not do yet
- Income tax withholding is not computed from government tables; you set the deduction per employee
- Social security, pension and end-of-service amounts are components you set, not statutory calculations
- No biometric device integration: attendance is marked on the phone or entered by HR
- No piece-rate pay: tailors paid per piece stitched need a monthly salary, with any output incentive typed in at review.
- No weekly wage runs: payroll is monthly.
Getting started
Start with payroll
Sign up with your email
Name, email and a password. No card for the seven-day trial.
Tell us about the business
Pick your country and, if you are registered, type your tax number. Accounts, tax rates, units, roles and numbering are seeded for that country.
Add your people
Add tailors, checkers, ironing and packing staff with their shift, salary structure, deductions and any advance they owe.
Run the first payroll
Attendance and leave feed the run; payslips post to the books and staff see them on their phones.
FAQ
Questions, answered
Most of my tailors are paid per piece. Can SimpleERP do piece rates?
No. SimpleERP does not calculate piece-rate pay, so a tailor's T-shirts stitched are not counted into wages. If you pay per piece today, you can keep a fixed salary and add the month's incentive as an amount in the review step, but the piece count itself is not tracked.
We pay some workers weekly. Is that possible?
No. The payroll run is monthly. Weekly cash given to workers can be recorded as an advance and recovered from the monthly payslip, which many units already do in their registers.
Can workers see their payslip without asking the office?
Yes. Each worker signs in with their email to employee self-service and sees their payslips, leave balance and attendance. They can apply for leave and check in there as well.
Does it work out social security for the floor?
Not from government tables. Add it as a component with the employee and employer amounts or percentages, and assign it to the structures of workers it applies to. The run then deducts it on each payslip and posts the payable to the books.
Related
Keep reading
Textiles & garments
Fabric to garment bills of materials, stock by warehouse, invoices with the right tax and payroll.
Read moreAccounting for textile businesses
Yarn bills, job-work charges, buyer receivables and wages in one ledger, with month-end checks a accountant can follow.
Read moreManufacturing for garment units
A bill of materials per style and size, and work orders that turn knitted fabric into finished pieces at real cost.
Read more
See how payroll works in SimpleERP for textiles and garments
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