Agri inputs and farm supplies
Stock software for agri input dealers and fertiliser warehouses
Count bags by the warehouse they sit in, move them to the shop with a transfer, and see which seeds and pesticides are short a month before sowing.
In short
SimpleERP is stock software for agri input dealers. Fertiliser bags, seed packets and pesticide litres are counted by shop and warehouse, every purchase bill and invoice moves stock at weighted average cost, and reorder levels show what to order before the season.
Illustration of stock on hand by warehouse at average cost, with a low-stock row highlighted and a movement ledger.
A stock day at Cedar Valley Farm Supply
Cedar Valley Farm Supply keeps its fertiliser in a rented warehouse by the rail yard and only a day's worth in the shop. When a truck of 600 DAP bags arrives in early April, the loading crew unloads into the warehouse, and every morning two tractor trips bring 60 or 80 bags to the shop.
Pesticides and seeds stay in the shop, on shelves sorted by crop. Sweet corn seed packets sell out in three weeks; a slow fungicide can sit for two seasons. The owner used to count the warehouse on a Sunday with a notebook and guess the rest.
In SimpleERP the warehouse and the shop are two warehouses. The supplier bill puts the 600 bags into the warehouse, each morning's tractor trip is a transfer, and the shop's invoices draw from the shop, so both counts are right at any hour.
How should an agri input dealer set units, warehouses and reorder levels?
Seasonal inputs need a level set before the season and lowered after it; steady lines keep one level all year. Fertiliser often arrives by allotment from the company, so its level is a reminder to ask, not a promise of supply.
- Units such as kg, litre and piece are seeded; add bag, packet and bottle once.
- Categories by crop or by input type filter the stock list.
| Product family | Unit | Kept at | Reorder pattern |
|---|---|---|---|
| Urea, DAP, complex fertilisers | bags | Rail yard warehouse, a day's stock in the shop | Level of 200 bags from March to June and September to October |
| Hybrid corn and soybean seed | packets | Shop, cool shelf | Level set in March for spring planting; dropped to nil after May |
| Wheat and cover crop seed | bags, kg | Shop | Level of 40 bags before spring and autumn planting |
| Insecticides and fungicides | litres, ml bottles | Shop | Level of 20 litres per fast seller, all year |
| Herbicides | litres | Shop | Level of 10 litres from April to July |
| Sprayers and spares | pieces | Shop | Level of 5; one order before each season |
How do bags move between the warehouse and the shop?
With a transfer, one document per trip, from the warehouse warehouse to the shop warehouse. Nobody types a new quantity over the old one; the stock on hand is worked out from every bill, invoice, transfer and count, and the movement ledger shows which document did what.
- Transfer with date, quantities and both warehouses, kept as its own record.
- Movement ledger per product with a running quantity.
- Physical count after each season; torn or wet bags are written off with a reason and the loss posts to the books.
Illustration of stock on hand by warehouse at average cost, with a low-stock row highlighted and a movement ledger.
How do I order for spring planting without overbuying?
In February, open the low-stock list with the season's levels in place. Pick the lines, and SimpleERP drafts purchase orders grouped by the company or distributor you last bought from. When each truck arrives, convert the order into a supplier bill and receive the bags into the warehouse.
- Part deliveries: each order line shows ordered, billed and still to come.
- Supplier bill records tax you can reclaim and adds the total to what you owe the company.
What is my stock worth at the end of the season?
Stock is counted per warehouse, and each product carries one weighted average cost across the business. If the shop bought 300 bags of a complex fertiliser at $32 and later 300 at $34, each bag on hand is valued at $33 until the next purchase changes it.
- Stock value by warehouse for the bank's stock report at the season's close.
- Sales by product with margin, so you see which inputs pay for the warehouse rent.
One system
Where stock comes from and goes to
Supplier bills bring bags into the warehouse, transfers move them to the shop, and farmers' invoices take them out, each posting its value to the books.
Agri inputs and farm supplies
Mixed-rate invoices for farm inputs, stock by warehouse, and seasonal credit to farmers with ageing.
See howInvoicing & tax
Tax invoices with VAT, GST or sales tax on every line, numbered by fiscal year and posted in one step.
See howAccounting for fertiliser dealers
Books that post themselves from farmer invoices and company bills, with harvest credit in an ageing report and a clean month end.
See howPayroll for agri input shops
Salaries for counter, warehouse and delivery staff from attendance, with season incentives and holiday advances recovered on the payslip.
See howInventory
Stock on hand by warehouse at weighted average cost, with a movement ledger and a low-stock list.
See how
Honest limits
What SimpleERP does not do yet
- No batch, lot, serial or expiry tracking, and no barcode scanning
- Weighted average cost only; there is no FIFO
- No automatic reorder suggestions: the reorder level shows what is low, you decide what to buy
- No batch and expiry for pesticides and seed lots; keep the register your dealer licence requires alongside
- No stock report in the format a regulator or licensing body asks for
Getting started
Start with inventory
Sign up with your email
Name, email and a password. No card for the seven-day trial.
Tell us about the business
Pick your country and, if you are registered, type your tax number. Accounts, tax rates, units, roles and numbering are seeded for that country.
Add products and opening stock
Import fertilisers, seeds, pesticides and sprayers from a CSV file with unit, tax rate, reorder level and opening stock for the shop and the warehouse.
Post a bill and an invoice
Stock rises on the purchase bill and falls on the invoice, at weighted average cost, with nothing to count by hand.
FAQ
Questions, answered
Can I keep the warehouse stock separate from the shop?
Yes. Make the rail yard warehouse and the shop two warehouses. Supplier bills receive into the warehouse, a transfer moves bags to the shop, and the stock list shows bags on hand in each place and in total.
Can it track pesticide expiry dates?
No. Stock is by product and warehouse, without batch or expiry. Some dealers make a separate product for a short-dated lot so the counter sells it first, and keep the batch register their licence asks for on paper.
Some bags burst in the warehouse. How do I write them off?
Run a physical count for that product in the warehouse and enter what is actually there. The difference is recorded with the reason you give, such as torn bags, and its value posts to the books so stock and the ledger agree.
Will it tell me what to order for autumn planting?
It shows you rather than deciding. Raise the reorder levels on autumn planting seeds and fertilisers in August, and every product at or below its level appears on the low-stock list, from which you draft purchase orders. It does not suggest quantities.
Related
Keep reading
Agri inputs and farm supplies
Mixed-rate invoices for farm inputs, stock by warehouse, and seasonal credit to farmers with ageing.
Read moreInvoicing & tax
Tax invoices with VAT, GST or sales tax on every line, numbered by fiscal year and posted in one step.
Read moreAccounting for fertiliser dealers
Books that post themselves from farmer invoices and company bills, with harvest credit in an ageing report and a clean month end.
Read more
See how inventory works in SimpleERP for agri inputs and farm supplies
Seven days free. No card. Your first invoice in minutes.