Agri inputs and farm supplies
Payroll software for agri input and fertiliser shops
Pay the counter and warehouse staff from the days they actually worked through the sowing rush, add the season incentive, and recover the holiday advance in instalments.
In short
SimpleERP is payroll software for agri input shops. Salaries for counter, warehouse and delivery staff come from phone attendance and salary structures, with season incentives, advance recoveries and deductions on each payslip.
Illustration of the daily attendance sheet on a phone with a Mark all present button.
A payroll day at Cedar Valley Farm Supply
Cedar Valley Farm Supply has nine people on its payroll: three counter staff, a warehouse in-charge, two warehouse helpers, a tractor driver, a field assistant who visits farms, and an accountant. The loading crew that unloads trucks is paid per bag through expenses, not payroll.
From March to May the shop opens at 6 in the morning, so the counter works an early shift and a late one. Off season, everyone is back on one day shift. Sundays are working days in April and holidays in January.
In SimpleERP each person has a shift and a salary structure. Staff check in from their phones, the April run picks up the extra days and the $250 season incentive, and the warehouse helper's holiday advance comes off at $100 a month.
What goes into a counter salesman's pay?
A fixed structure with Basic and an allowance, plus the season incentive added in the busy months. Withholding and social security come from the components seeded for your country, at the amounts you set.
- Structures written once per person and reused every month.
- Bonus-type components can skip pro-rating, so the Christmas bonus pays in full.
| Component | How it is set | July 2026 |
|---|---|---|
| Basic | Fixed monthly, pro-rated by paid days | $2,800 |
| Travel allowance | Fixed monthly | $200 |
| Season incentive | One-off earning in March, April and May | $250 |
| Federal and state withholding | Amount you set per employee | −$290 |
| Social security and Medicare | 7.65% of gross | −$248.63 |
| Holiday advance recovery | Fixed instalment until settled | −$100 |
| Net pay | $2,611.37 |
How do early and late shifts in the season work?
Create an early shift from 6:00 to 2:00 and a late one from 1:00 to 9:00, each with its own grace period and working days, and assign them for the season. Check-ins are marked late against the person's own shift, and absences become loss of pay in the run.
- Working days per shift, so April Sundays count and January Sundays do not.
- Mark all present for the warehouse helpers, then change only the exceptions.
- Leave with half days, counted as half a paid day in payroll.
Illustration of a payslip with Basic salary, Allowances, Bonus and net pay of 4,440.
Can holiday advances be taken back from salary?
Yes. Pay the advance with a monthly recovery, and every run deducts it as its own payslip line until it is cleared. When the tractor driver took $800 in January, the advances page showed $300 still due by June.
- Recovery takes the set amount or the balance left, whichever is less.
- Staff see what they still owe on their own phones.
What does approving the month do to the books?
Approval posts salary expense against salaries payable and the deduction payable accounts. Paying from the bank clears what is owed, and each person's payslip appears in self-service.
- Draft runs can be regenerated after fixing attendance.
- Payroll register with every component, exportable to CSV.
One system
Where payroll lands
Phone attendance feeds the run, the run posts salary expense to the books, and advances are tracked until the last instalment.
Agri inputs and farm supplies
Mixed-rate invoices for farm inputs, stock by warehouse, and seasonal credit to farmers with ageing.
See howInvoicing & tax
Tax invoices with VAT, GST or sales tax on every line, numbered by fiscal year and posted in one step.
See howStock for agri input dealers
Bags, packets and litres by shop and warehouse, with reorder levels set before spring and autumn planting and stock valued at average cost.
See howAccounting for fertiliser dealers
Books that post themselves from farmer invoices and company bills, with harvest credit in an ageing report and a clean month end.
See howPayroll
Salary structures, monthly runs and payslips with your earnings and deductions, posted to the books.
See how
Honest limits
What SimpleERP does not do yet
- Income tax withholding is not computed from government tables; you set the deduction per employee
- Social security, pension and end-of-service amounts are components you set, not statutory calculations
- No biometric device integration: attendance is marked on the phone or entered by HR
- No per-bag loading wages; loading and unloading paid by the bag goes through expenses
Getting started
Start with payroll
Sign up with your email
Name, email and a password. No card for the seven-day trial.
Tell us about the business
Pick your country and, if you are registered, type your tax number. Accounts, tax rates, units, roles and numbering are seeded for that country.
Add your people
Add counter, warehouse and delivery staff with their season and off-season shifts, and a salary structure with Basic and travel allowance.
Run the first payroll
Attendance and leave feed the run; payslips post to the books and staff see them on their phones.
FAQ
Questions, answered
How do I pay the loading crew that unloads trucks?
Not through payroll. Loaders paid per bag are recorded as an expense, such as loading and unloading charges, against cash or bank. Payroll is for the staff on a monthly salary with attendance, a shift and a payslip.
I hire two extra hands only for spring planting. Can I add them for three months?
Yes. Add them with a joining date in March and a salary structure. The first run pro-rates their pay from the joining date, so a helper who starts on 10 March is paid from that day on.
My field assistant is out on farms all day. How does he mark attendance?
He checks in and out from his phone with the Employee self-service login. SimpleERP records the time against his shift. If he forgets, the day is counted as present and flagged so the manager can correct it before the run.
Does it work out payroll taxes for my staff?
It deducts each one as a component you set, an amount or a percentage, and posts it to its payable account. Filing the payroll returns and paying the deposits stay with you or your accountant, and income tax withholding is a deduction you set per person.
Related
Keep reading
Agri inputs and farm supplies
Mixed-rate invoices for farm inputs, stock by warehouse, and seasonal credit to farmers with ageing.
Read moreAccounting for fertiliser dealers
Books that post themselves from farmer invoices and company bills, with harvest credit in an ageing report and a clean month end.
Read moreInvoicing & tax
Tax invoices with VAT, GST or sales tax on every line, numbered by fiscal year and posted in one step.
Read more
See how payroll works in SimpleERP for agri inputs and farm supplies
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