Agro processing
ERP software for rice, oil and flour mills
Buy paddy, seed or grain by weight, cost every milling run, keep stock in kilos across warehouses and bill truckloads with the right tax, all in one ledger.
In short
SimpleERP is ERP software for rice, oil and flour mills. Supplier bills receive paddy, seed or grain by weight, work orders turn it into rice, oil or flour at actual cost, and invoices and payroll post to one set of books.
Illustration of stock on hand by warehouse at average cost, with a low-stock row highlighted and a movement ledger.
A day in a mill
A mill lives on weight and margin: how many kilos came in, how many went out as product, and what each kilo cost.
The first tractor reaches the gate at seven. Kofi Mensah has brought 4,200 kg of paddy, the weighbridge slip is stapled to a notebook page, and the price was agreed on the phone last night. Each load adds a line to the purchase book and a promise to pay by Friday.
Inside, the huller runs all day, and bran and husk pile up in the corner. By evening Bluewater Traders wants a truckload of rice, the accountant asks what this month's rice really cost, and nobody is sure how much paddy is left in the second warehouse.
SimpleERP turns the notebook into two documents that matter: a supplier bill that receives paddy into a named warehouse at the agreed price per kg, and a work order for each milling run that consumes paddy and produces rice at the actual cost of the run.
Purchase
Buy grain by weight and know what each farmer is owed
Every load of paddy, seed or grain becomes a supplier bill in kilograms at the agreed price, so stock rises in the right warehouse and the farmer's balance is always correct.
- Farmers without a tax number are added as unregistered suppliers with a name and phone number.
- Weight from the slip. Type the net weight from the weighbridge slip on the bill line.
- Payments out settle one bill or several, in cash, bank transfer or mobile money recorded as a bank payment.
- Supplier statements show every load and payment.
Work orders
Cost every milling run, not just the month
A work order records one milling run: paddy consumed at weighted average cost, power and labour added as the run's additional cost, and rice received at the actual cost per kg. A work order produces one output product, so bran, husk or oil cake are recorded as a stock adjustment with a reason.
- Bill of materials per output, for example 1.55 kg of paddy for 1 kg of rice.
- Actual consumption entered at completion, so the real yield sets the cost.
- By-products go into stock through an adjustment with the reason Other and a note naming the run.
| Line | Quantity | Value |
|---|---|---|
| Paddy consumed | 10,000 kg @ $0.30 | $3,000 |
| Power and labour | per run | $120 |
| Raw rice produced | 6,500 kg @ $0.48 | $3,120 |
| Bran (stock adjustment) | 800 kg @ $0.20 | $160 |
| Husk (stock adjustment) | 2,000 kg @ $0.03 | $60 |
Illustration of a bill of materials with cost roll-up and a work order moving from planned to in progress to completed.
Inventory
Kilos in every warehouse, valued the same way
Paddy, rice, bran and husk sit in one stock ledger per warehouse, valued at weighted average cost and changed only by posted documents.
- Kilograms with three decimals are seeded; add a bag or sack unit in settings.
- Transfers move grain between warehouses at cost, with a document for every move.
- Count mode adjustments fix stock after a physical check.
Billing
Truckload invoices with the right tax on every line
A truckload invoice issues rice, flour or oil from the warehouse at average cost, applies the tax rate set on each product, and prints a tax summary by rate at the foot.
- Different rates on one invoice, for loose and packed goods, set per product.
- Credit limit warnings when a buyer's dues would cross the limit you set.
- Receivables ageing shows which traders are past 30, 60 or 90 days.
- Sales register to check the tax return before your accountant files it.
Illustration of tax invoice INV-2026-0213 to Northside Retail with tax 10% and the amount in words.
Payroll and fixed assets
Pay mill hands and depreciate the machines
Attendance for the whole shift feeds the monthly payroll run, and the huller, expeller or stone mill is a fixed asset whose depreciation posts every month without a spreadsheet.
- Salary structures with basic pay, allowances, deductions and advances recovered through the payslip.
- Plant and machinery seeded as an asset category with straight-line depreciation.
- Monthly depreciation run posts one entry for all active assets.
Illustration of a payslip with Basic salary, Allowances, Bonus and net pay of 4,440.
Ready on day one
What you don't have to set up
SimpleERP seeds the routine parts at sign-up, so your first day is about paddy and rice, not about configuring software.
- A chart of accounts with inventory, cost of goods sold, stock adjustment and manufacturing overhead accounts mapped.
- Your country's tax rates, including zero and reduced rates where it has them, ready to pick on a product.
- Units such as kilograms, litres and pieces, and document numbering on your financial year.
- Seven ready-made roles, from Owner to Employee self-service, to copy and adjust later.
By job
Agro processing & mills by job
Inventory for rice mills
Paddy, rice, bran and husk in kilos or bags per warehouse, at weighted average cost, with a reorder level on paddy.
Read moreAccounting for rice mills
Farmers' payables, traders' dues, power and loading, and stock value in one ledger that posts itself.
Read morePayroll for rice mills
Day and night shift attendance, deductions and advances for mill hands, and the wage journal posted after one approval.
Read moreManufacturing for rice mills
A bill of materials from paddy to rice, a work order per milling run, and the real cost per kilo from actual yield.
Read more
One system
The modules that do this work
A supplier bill raises paddy stock and what you owe the farmer; a completed work order moves stock and cost; an invoice writes the sale, the cost and the tax.
Purchase
Purchase orders, supplier bills that receive stock, debit notes and payables.
See howManufacturing
Bills of materials with scrap and cost roll-up, and work orders from plan to complete.
See howInventory
Stock on hand by warehouse at weighted average cost, with a movement ledger and a low-stock list.
See howInvoicing & tax
Tax invoices with VAT, GST or sales tax on every line, numbered by fiscal year and posted in one step.
See howPayroll
Salary structures, monthly runs and payslips with your earnings and deductions, posted to the books.
See howFixed assets
An asset register with monthly depreciation, custodians, maintenance and disposal.
See how
Honest limits
What SimpleERP does not do for mills yet
We would rather you know now than find out at harvest.
- Multiple outputs from one work order. Rice is the output; record bran, husk or oil cake as a stock adjustment with a reason.
- Weighbridge integration. Type the net weight from the slip on the supplier bill.
- Batch or lot tracking by crop, variety or arrival date. Stock is tracked by product and warehouse.
- Market commission, loading charges or market fee handling. Record them as expenses or as extra lines on the bill.
- Automatic conversion between kilograms and bags. Each product has one unit.
- E-invoicing or transport documents filed through a government system.
Getting started
Start with your first invoice
Sign up with your email
Name, email and a password. No card for the seven-day trial.
Tell us about the business
Pick your country and, if you are registered, type your tax number. Accounts, tax rates, units, roles and numbering are seeded for that country.
Add what you sell
Import paddy, rice, bran and husk from a CSV file with opening stock per warehouse, or add them one by one. Then build the bill of materials for your main product.
Post your first invoice
Pick the customer, add lines and save. Your first invoice can be out within 10 minutes of signing up.
FAQ
Questions, answered
What tax rate applies to rice, flour and edible oil?
Many countries zero-rate or reduce the tax on basic foods such as rice and flour, and some treat packaged and labelled goods differently from loose ones. In India, loose and pre-packaged rice and flour have carried different GST rates. SimpleERP applies the rate you set on each product, so loose and packed goods can sit on one invoice. Rates differ by country and change, so confirm the rate for your goods with your accountant or tax authority before you rely on it.
How do I record bran, husk or oil cake from a milling run?
A work order produces one output product, such as rice. After completing it, post a stock adjustment that adds the bran, husk or cake with the reason Other, a value per kg and a note naming the run. The stock is then ready to sell on an ordinary invoice.
Does SimpleERP connect to my weighbridge?
No. There is no weighbridge integration. Type the net weight from the weighbridge slip on the supplier bill or invoice line; kilograms take up to three decimals.
Can my weighbridge clerk and accountant use it together?
Yes. Each person signs in with their own email and gets a role, so warehouse staff can post bills and transfers without seeing the whole ledger. The seven-day trial lets you invite up to five people.
Can I move from a notebook or an old app in the middle of the season?
Yes. Import your products from a CSV file with opening stock per warehouse, then enter opening balances for farmers, traders and your accounts. Older bills can stay in the old app or the notebook; new work starts in SimpleERP.
Related
Keep reading
Agri inputs and farm supplies
Mixed-rate invoices for farm inputs, stock by warehouse, and seasonal credit to farmers with ageing.
Read moreWholesale & distribution
Keyboard-first billing, stock across warehouses at average cost, party ledgers and receivables ageing.
Read moreManufacturing
BOMs with scrap and cost roll-up, work orders that move stock, and payroll for shop-floor staff.
Read moreMoving to SimpleERP
Import masters, balances and open bills from spreadsheets or your old software, checked first and undoable, then run both systems for a month.
Read moreManufacturing
Bills of materials with scrap and cost roll-up, and work orders from plan to complete.
Read more
Run your whole business from one simple place.
Seven days free. No card. Your first invoice in minutes.