Agro processing & mills
Payroll software for rice mill workers
Pay the huller crew, the boiler hands, the drivers and the mill clerk from the attendance they marked, with every advance recovered on time.
In short
SimpleERP is payroll software for rice mills. Mill hands are marked on day and night shifts, salary structures add the deductions you set, advances are recovered each month, and the approved run posts the wage journal.
Illustration of a payslip with Basic salary, Allowances, Bonus and net pay of 4,440.
A payroll day at Volta Valley Rice Mill
Volta Valley Rice Mill runs two shifts through the harvest months. Twelve hands work the huller and polisher by day, six keep the boiler and the paddy drier going at night, and a supervisor, a mill clerk and two drivers make up the rest of the roll.
Wages used to be worked out on the last Saturday from an attendance notebook, with advances pencilled in the margin. A worker who took $300 before Christmas would ask each month how much was still due, and the answer depended on who had the notebook.
SimpleERP keeps each worker's salary structure, the daily attendance sheet and every advance in one place. The run reads paid days, deducts the advance instalment and social security, and posts the wage journal when the owner approves it.
How do day and night shifts feed the payroll?
Each worker is on a shift with a start, end, break and grace time. The supervisor marks the whole mill on one screen or workers check in from a phone, and late arrivals are flagged against their own shift.
- A night shift added beside the day shift for the boiler crew.
- Warehouse and husk yard hands sit on the day shift and are marked on the same sheet.
- Half days count as half a paid day.
- Unmarked days are flagged for the supervisor to check before the run.
- Public holidays pasted once for the year.
Illustration of the daily attendance sheet on a phone with a Mark all present button.
What goes on a mill hand's payslip?
A salary structure lists earnings and deductions, each fixed or a percentage of Basic or gross, and the live preview shows the net pay before you save. The table is a typical structure for a huller operator.
- Basic, allowances and bonus are seeded for your country.
- Pro-rating by paid days, so a week of absence cuts the month fairly.
- Bonus can skip pro-rating for the Christmas payout.
| Component | Type | Monthly amount |
|---|---|---|
| Basic | Fixed | $420 |
| Transport allowance | Fixed | $60 |
| Night shift allowance | Fixed | $40 |
| Social security (employee) | 5.5% of Basic | $23.10 |
| Income tax | Per your country's rules | As you set it |
| Advance recovery | Monthly instalment | $50 |
How are advances recovered without a notebook?
Pay an advance with a monthly recovery amount and each payroll run deducts it until it is settled. The advances page shows what each worker took, what has come back and what is still due, and the worker sees the same balance on their own phone.
- Recovery amount per month set when the advance is paid.
- Cancel an advance only while nothing has been recovered.
- Self-service login shows the worker their payslips and advance balance.
Who approves the run, and how does the wage journal post?
The run moves from generate to approve to pay. The owner reviews the totals and anything flagged, approves once, and SimpleERP posts salaries, deductions payable and advances recovered to the ledger, so the accountant keys in no wage entry.
- Payroll register per run with every component.
- White A4 payslips with net pay in words.
- Bank or cash payment of salaries recorded against the run.
One system
Where payroll connects
Attendance feeds paid days, the approved run posts wages and deductions to the ledger, and advances sit on the same employee record.
Agro processing & mills
Paddy and grain purchases by weight, milling runs at actual cost, and stock in kilos across warehouses.
See howInvoicing & tax
Tax invoices with VAT, GST or sales tax on every line, numbered by fiscal year and posted in one step.
See howInventory for rice mills
Paddy, rice, bran and husk in kilos or bags per warehouse, at weighted average cost, with a reorder level on paddy.
See howAccounting for rice mills
Farmers' payables, traders' dues, power and loading, and stock value in one ledger that posts itself.
See howManufacturing for rice mills
A bill of materials from paddy to rice, a work order per milling run, and the real cost per kilo from actual yield.
See howPayroll
Salary structures, monthly runs and payslips with your earnings and deductions, posted to the books.
See how
Honest limits
What SimpleERP does not do yet
- Income tax withholding is not computed from government tables; you set the deduction per employee
- Social security, pension and end-of-service amounts are components you set, not statutory calculations
- No biometric device integration: attendance is marked on the phone or entered by HR
- No piece rates per bag loaded or per quintal milled; pay on a monthly structure with a bonus line.
- No daily-rated muster for casual loading; pay casual loaders as an expense.
Getting started
Start with payroll
Sign up with your email
Name, email and a password. No card for the seven-day trial.
Tell us about the business
Pick your country and, if you are registered, type your tax number. Accounts, tax rates, units, roles and numbering are seeded for that country.
Add your people
Add each mill hand with joining date, shift and salary structure; invite those with smartphones to self-service.
Run the first payroll
Attendance and leave feed the run; payslips post to the books and staff see them on their phones.
FAQ
Questions, answered
My loaders are paid per bag. Can SimpleERP do that?
No. There are no piece rates, so a payslip cannot multiply bags by a rate. Put permanent hands on a monthly structure and add the month's bag earnings as a bonus line in the run, or pay casual loaders as an expense under a loading category.
Can workers without smartphones still be marked present?
Yes. The supervisor marks the whole mill on one daily sheet, with Mark all present filling the rows not touched. Only workers who want to see their own payslips need a self-service login; nobody needs one to be paid.
Is social security worked out for each worker automatically?
Yes, when it is a percentage component in the structure. It is worked on the pro-rated Basic, so a worker who missed days pays on what was earned. Income tax is a deduction you set per employee from their tax details.
Can I pay a harvest bonus to everyone in one run?
Yes. In the run, add a bonus line to each payslip before approving, and mark the bonus component to skip pro-rating if a worker on leave should still get the full amount. The payroll register then shows the bonus beside regular wages for the month.
Related
Keep reading
Agro processing & mills
Paddy and grain purchases by weight, milling runs at actual cost, and stock in kilos across warehouses.
Read moreAccounting for rice mills
Farmers' payables, traders' dues, power and loading, and stock value in one ledger that posts itself.
Read moreManufacturing for rice mills
A bill of materials from paddy to rice, a work order per milling run, and the real cost per kilo from actual yield.
Read more
See how payroll works in SimpleERP for agro processing and mills
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