Electrical
ERP software for electrical goods dealers and small assemblers
Fast billing for wires, switches and lights, stock by warehouse with reorder levels, BOMs for the panels and fixtures you assemble, and credit to electricians you can actually follow.
In short
SimpleERP is ERP software for electrical goods dealers and small assemblers. It bills wires, switches and fittings with the tax per line, tracks stock by warehouse with reorder levels, assembles panels from BOMs and ages electrician and contractor dues.
Illustration of stock on hand by warehouse at average cost, with a low-stock row highlighted and a movement ledger.
A day in an electrical goods business
An electrical counter sells hundreds of small items a day, mostly on credit, to people who come back tomorrow.
By ten the counter is full. An electrician from a housing site wants four coils of 2.5 sq mm wire, forty modular switches and a box of LED battens on credit. A walk-in customer wants one ceiling fan and a proper tax invoice.
In the workshop behind the shop, two technicians are wiring distribution boards for Harbour Construction, using breakers, enclosures and busbars from the same stock the counter sells. Nobody writes down what they took. By the time the brand's distributor calls for an order, the stock register and the shelf disagree, and the electrician ledger is a notebook with loose pages.
SimpleERP puts the counter, the warehouse and the workshop on one stock ledger. The tax invoice issues each item from the warehouse it left and adds it to the buyer's dues, and the work order takes the breakers and enclosures out of stock when a panel is finished, so the shelf, the books and the electrician's balance agree.
Billing
Bill a forty-line counter order in a few minutes
The invoice editor is built for the keyboard, so a long order of wires, switches and fittings goes in as product, quantity, Enter, with the price and tax rate filled from the product.
- Tax per line and a summary by rate on the print, so mixed orders stay clear.
- A zero or exempt rate on the line for a buyer you do not charge tax to.
- Discount per line in percent or amount, for the trade discount you give electricians.
- Bank details on the print, and cash or card recorded against the invoice before the buyer leaves.
Illustration of the keyboard-first invoice editor with a focused line, live tax totals and shortcut hints.
Inventory and purchase
Reorder from the brand before the shelf runs dry
Every product carries a reorder level, and the low-stock list shows what has fallen to or below it in each warehouse, ready to turn into purchase orders to your brands and distributors.
- Stock by warehouse for the shop, the back store and the workshop, valued at weighted average cost.
- One click turns low-stock rows into purchase orders, grouped by supplier.
- Supplier bills receive goods at the bill cost, so the average moves with the distributor's price.
- Transfers move cartons from the back store to the counter with a document for each move.
Illustration of stock on hand by warehouse at average cost, with a low-stock row highlighted and a movement ledger.
Manufacturing
Assemble panels and fixtures from the stock you sell
A bill of materials says what goes into one distribution board or LED fixture, and a work order takes those parts out of stock and puts the finished panel in at its actual cost.
- BOM per assembly with the parts, labour and overhead, rolled up into a unit cost.
- Work order from a sales order line, so a contractor's order for ten panels starts the job.
- Completion moves stock: parts leave at average cost, the panel enters at the real cost.
| Line | Quantity | Cost |
|---|---|---|
| Board enclosure 8-way | 1 @ $40 | $40 |
| Circuit breaker single pole | 8 @ $6 | $48 |
| Residual current device 40 A | 1 @ $55 | $55 |
| Busbar and wiring set | 1 @ $9 | $9 |
| Labour and overhead | per unit | $10 |
| Unit cost | $162 |
Illustration of a bill of materials with cost roll-up and a work order moving from planned to in progress to completed.
Receivables
Know which electrician owes what, and since when
Each electrician and contractor is a customer with payment terms and a credit limit, and the receivables ageing shows their dues in buckets from current to more than 90 days.
- Credit limit warning when a new invoice would take the customer past the limit.
- Customer statement with opening balance, every invoice and receipt, and an ageing summary.
- Receipts settle one or several invoices, and part payments stay visible.
Illustration of receivables ageing: 2,441 to collect across 5 buckets, with customer totals.
People and payroll
Pay counter staff and technicians from attendance
Mark attendance for the counter and the workshop in one screen, and the monthly payroll run reads paid days and loss of pay from it, with your deductions on every payslip.
- Shifts with grace minutes, so late marks are the same for everyone.
- Salary structures with basic pay and allowances per employee.
- Advances to technicians recovered through the payslip.
Ready on day one
What you don't have to set up
SimpleERP seeds the plumbing when you sign up, so the first day is about your products and your electricians.
- A chart of accounts with inventory, cost of goods sold, debtors and tax accounts already mapped.
- Your country's tax rates, ready to pick on a product or service.
- Units such as pieces, metres and boxes, and numbering on your financial year.
- Seven ready-made roles, from Owner to Employee self-service, for counter, store and accounts staff.
By job
Electrical and electronics by job
Inventory for electrical manufacturers
Contactors, relays, MCBs and enclosures in pieces, copper wire in metres and finished panels per store, at weighted average cost.
Read moreAccounting for electrical businesses
Pump dealer dues, distributor bills, warranty replacements and the bank's monthly stock report from one ledger.
Read morePayroll for electrical manufacturers
Monthly pay for wiremen, assemblers and testers from attendance, with deductions and advances recovered.
Read moreManufacturing for panel builders
A BOM per starter panel rating and work orders that turn contactors, relays and enclosures into finished panels at real cost.
Read more
One system
The modules that do this work
A counter invoice issues stock and posts the sale, the tax and the buyer's dues; a completed work order turns parts into a finished panel.
Invoicing & tax
Tax invoices with VAT, GST or sales tax on every line, numbered by fiscal year and posted in one step.
See howInventory
Stock on hand by warehouse at weighted average cost, with a movement ledger and a low-stock list.
See howPurchase
Purchase orders, supplier bills that receive stock, debit notes and payables.
See howManufacturing
Bills of materials with scrap and cost roll-up, and work orders from plan to complete.
See howPayments & receivables
Receipts and payments allocated oldest first, receivables and payables ageing, and statements.
See howPayroll
Salary structures, monthly runs and payslips with your earnings and deductions, posted to the books.
See how
Honest limits
What SimpleERP does not do for electrical businesses yet
Check these against how you sell before you move the counter over.
- Serial numbers or warranty tracking per unit. Stock is tracked by product and warehouse, so record serials in the line description if a buyer needs them on the bill.
- Price lists per customer type. Set one sale price per product and give electricians and contractors their rate as a line discount.
- Barcode scanner hardware. Products are picked by typing the name or SKU.
- Batch or lot tracking for cables and lamps.
- E-invoicing or transport documents filed through a government system.
Getting started
Start with your first invoice
Sign up with your email
Name, email and a password. No card for the seven-day trial.
Tell us about the business
Pick your country and, if you are registered, type your tax number. Accounts, tax rates, units, roles and numbering are seeded for that country.
Add what you sell
Import wires, switches, fittings and lights from a CSV file with the tax rate, reorder level and opening stock per warehouse, or add them one by one.
Post your first invoice
Pick the customer, add lines and save. Your first invoice can be out within 10 minutes of signing up.
FAQ
Questions, answered
Which tax rate applies to electrical goods?
Most countries charge their standard VAT, GST or sales tax rate on wires, switches and fittings, and a few have reduced rates for items such as energy-saving products. You set the rate on each product, so one bill can carry several rates, and the invoice applies them line by line. Rates differ by country and change, so confirm the rate for your goods with your accountant or tax authority before you rely on it.
Can I keep a different price for electricians and contractors?
Not as a price list. Each product has one sale price, and you give an electrician or contractor their rate as a percent or amount discount on the line. The discount prints on the invoice and the tax is worked out on the discounted value.
Can I track serial numbers or warranty on fans and inverters?
No. SimpleERP tracks stock by product and warehouse, not by individual unit. If a buyer needs a serial number on the bill, type it into the line description. If you sell mostly serialised goods with warranty claims, SimpleERP is not the right fit yet.
How many people can use it?
Members are unlimited and are priced per user, so the counter, the store, the workshop and your accountant can each have their own login with a role that limits what they see.
Can I move from a billing app or spreadsheets?
Yes. Import your products from a CSV file with opening stock per warehouse, then enter each electrician's and contractor's opening balance on their customer record. Start on the first day of a month.
Related
Keep reading
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Enquiries to quotations, mixed panel and installation invoices, stock by warehouse and maintenance contract billing.
Read moreBuilding materials and hardware
Mixed-rate invoices, stock by warehouse and shop, and contractor credit with ageing.
Read moreWholesale & distribution
Keyboard-first billing, stock across warehouses at average cost, party ledgers and receivables ageing.
Read moreStore & purchase teams
Low stock to purchase order, supplier bills, counts, transfers and work orders.
Read moreInventory
Stock on hand by warehouse at weighted average cost, with a movement ledger and a low-stock list.
Read more
Run your whole business from one simple place.
Seven days free. No card. Your first invoice in minutes.