Electrical and electronics
Accounting software for electrical businesses
See which pump dealers owe you since the last season, what the switchgear distributor is owed, and what the stock is worth for the bank's monthly statement, without a separate book.
In short
SimpleERP is accounting software for electrical manufacturers and traders. Panel invoices, distributor bills, dealer receipts, warranty replacements and payroll post their own journals to one ledger, so ageing and stock value are ready today and the trial balance on any date.
Illustration of a profit and loss statement for Jan–Jun 2026 with net profit of 4,691, a tax summary and the lock date.
An accounting day at Valley Pump Controls
Pump dealers pay Valley Pump Controls after the farmers pay them, which in a dry year can be ninety days. The owner's working capital sits with forty dealers, and the line of credit at the bank depends on a stock and receivables report sent every month. On the stock side that report counts finished control panels and DOL and star-delta starters, plus contactors, overload relays, MCBs, cold-rolled steel sheet and copper wire in the store, all valued at weighted average cost.
The accountant used to build that statement from three places: the dealer ledger, a stock sheet and the distributor's balance confirmation. With every bill, receipt and work order posting itself, he now prints it from the ledger and spends the time chasing dues.
Which accounts matter most to a panel maker?
The seeded chart of accounts already has receivables, payables, inventory and the tax accounts. These are the ones the accountant checks before he locks a month.
- Every dealer is a customer with payment terms and a credit limit.
- Inventory carries components and finished panels at weighted average cost.
- Manufacturing overhead absorbed collects the labour added on work orders.
| Account | What posts there | Month-end check |
|---|---|---|
| Accounts receivable | Panel and spares invoices, dealer receipts | Ageing past 90 days listed dealer by dealer |
| Inventory | Distributor bills, work orders, invoices | Stock value agrees with the ledger for the bank statement |
| Accounts payable | Switchgear distributor, enclosure vendor, wire supplier | Balance matches each supplier's confirmation |
| Sales tax collected and paid | Every bill and invoice | Sales tax collected agrees with the register before filing |
| Stock loss and warranty | Adjustments for burnt or replaced parts | Reasons reviewed by the owner |
| Line of credit | Drawals, interest, repayments | Reconciled to the bank statement |
How do I see which dealer is slowing down?
The receivables ageing puts each dealer's dues into buckets from current to more than 90 days. A dealer who moved from the 30-day bucket to the 60-day bucket in one month is the first call of the morning.
- Customer statement with opening balance, bills, receipts and ageing, ready to send.
- Receipts settle several bills at once, and part payments stay visible.
- Credit limit warning before the next panel bill goes out.
Illustration of receivables ageing: 2,441 to collect across 5 buckets, with customer totals.
Do I still post journals by hand?
Only for what no document covers, such as interest on the line of credit or a loan repayment. Invoices, distributor bills, work orders and payroll each write a balanced journal as they post.
- Bank reconciliation by entering the statement balance and ticking cleared lines.
- Lock date at month end, so a closed month cannot be posted into.
- Trial balance, P&L and balance sheet on any date, printable or as CSV.
One system
What it connects to
Billing, purchase, manufacturing and payroll all post to the ledger, and reports read straight from it.
Electrical and electronics
Fast billing of electrical goods, stock by warehouse, panel assembly from BOMs and electrician credit.
See howInvoicing & tax
Tax invoices with VAT, GST or sales tax on every line, numbered by fiscal year and posted in one step.
See howInventory for electrical manufacturers
Contactors, relays, MCBs and enclosures in pieces, copper wire in metres and finished panels per store, at weighted average cost.
See howPayroll for electrical manufacturers
Monthly pay for wiremen, assemblers and testers from attendance, with deductions and advances recovered.
See howManufacturing for panel builders
A BOM per starter panel rating and work orders that turn contactors, relays and enclosures into finished panels at real cost.
See howAccounting
A double-entry ledger with journals, bank registers, statements and a lock date.
See how
Honest limits
What SimpleERP does not do yet
- No bank feeds: bank entries are recorded and reconciled by hand
- No multi-currency; every document is in your base currency
- Tax returns are not filed and e-invoices are not issued from inside the product
- No ready-made stock and receivables report in the bank's format; export stock value and ageing to CSV and fill it in
Getting started
Start with accounting
Sign up with your email
Name, email and a password. No card for the seven-day trial.
Tell us about the business
Pick your country and, if you are registered, type your tax number. Accounts, tax rates, units, roles and numbering are seeded for that country.
Enter opening balances
Enter each pump dealer's outstanding, what you owe the switchgear distributor and enclosure vendor, and the cash credit balance on your start date.
Run the trial balance
Every posted document is already in the ledger; the trial balance and P&L are ready on any date.
FAQ
Questions, answered
A dealer short-pays an invoice for a warranty claim. How do I record that?
Record the receipt for the amount that reached the bank and raise a credit note for the agreed warranty amount against the dealer. The invoice then shows fully settled, and the warranty cost sits in its own account.
Can I see the cost of goods sold on a month's panel sales?
Yes. Each invoice posts the cost of the panels it sold at their average cost, so the profit and loss shows gross profit for the month without a closing stock entry.
What does the bank's monthly stock report need from SimpleERP?
The stock value report gives quantity and value per store on the date the bank asks for, and the ageing report gives receivables by age. Both export to CSV, so filling in the bank's format takes minutes.
We bought a new crimping machine and a test bench. Where do they go?
Add them to the fixed assets register with cost, date and depreciation method. Each depreciation run posts its own journal, and the assets show at book value on the balance sheet.
Related
Keep reading
Electrical and electronics
Fast billing of electrical goods, stock by warehouse, panel assembly from BOMs and electrician credit.
Read moreInvoicing & tax
Tax invoices with VAT, GST or sales tax on every line, numbered by fiscal year and posted in one step.
Read morePayroll for electrical manufacturers
Monthly pay for wiremen, assemblers and testers from attendance, with deductions and advances recovered.
Read more
See how accounting works in SimpleERP for electrical and electronics
Seven days free. No card. Your first invoice in minutes.