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Manpower and staffing

Accounting software for manpower and staffing agencies

See how much the clients owe, how much you owe workers and the government, and whether tax your clients held back is waiting to be claimed, all from posted documents.

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In short

SimpleERP is accounting software for manpower and staffing agencies. Client invoices, payroll runs and receipts post to one double-entry ledger, so receivables, wages payable, deductions payable and output tax are always current.

Illustration: saving invoice INV-2026-0213 moves stock, posts the customer ledger, records tax and updates the dashboard in one step.

An accounting day at Gulf Coast Workforce Services

The accountant at Gulf Coast Workforce Services closes the month around one question: how much money is stuck with clients while wages have already left the bank. In August the agency paid $840,000 in wages and employer taxes for a headcount of 310, spread over fourteen client sites, before collecting half of that month's billing.

On top of that, two clients pay against old invoices without saying which, one disputes the man-days on a timesheet, and the outside accountant wants the tax on staffing invoices to tie to the sales register before filing. None of it should mean re-entering what the billing and payroll desks already did.

Which accounts does a manpower agency watch each month?

Posting does the work: an invoice raises the client's balance and output tax, an approved payroll run books wage cost against wages payable and the deduction accounts, and a receipt clears what it settles.

EventDebitCredit
Client invoice for man-days and service chargeClient (receivable)Manpower supply income, output tax
Payroll approvedWages, employer contributionsWages payable, deductions payable
Wages paid from bankWages payableBank
Client pays net of withheld taxBankClient
Tax withheld by client (journal)Tax receivableClient
Where each monthly event lands in the ledger

What should I check before the month is closed?

Run the trial balance and the tax summary, compare the sales register with what the billing desk sent, and set the lock date once your accountant agrees, so nobody edits a filed month.

  • Wages payable at nil after the bank payments are entered.
  • Deductions payable matching what you paid over to the authorities outside SimpleERP.
  • Tax receivable, where clients withhold, tallied with their certificates.
  • Receivables ageing reviewed client by client.

Illustration of receivables ageing: 2,441 to collect across 5 buckets, with customer totals.

Receivables ageing by client, to see who is holding your wage money.

Can I see if the agency made money this month?

The P&L for any date range sets manpower supply income against wage cost, employer contributions and overheads. Reading margin for each deployment is a matter of comparing that client's invoices with its department in the wage register.

  • P&L and balance sheet on any date, with no closing entries to post.
  • Bank registers reconciled by ticking cleared lines.
  • CSV export of any report for your accountant.

One system

Documents that feed the ledger

Honest limits

Not included yet

  • No bank feeds: bank entries are recorded and reconciled by hand
  • No multi-currency; every document is in your base currency
  • Tax returns are not filed and e-invoices are not issued from inside the product
  • Tax withheld by clients is a journal you post; there is no matching against tax authority statements
  • No profit by client report; compare invoices with the department's payroll register

Getting started

Start with accounting

  1. Sign up with your email

    Name, email and a password. No card for the seven-day trial.

  2. Tell us about the business

    Pick your country and, if you are registered, type your tax number. Accounts, tax rates, units, roles and numbering are seeded for that country.

  3. Enter opening balances

    Enter what each client owes, wages and deductions still payable, and any tax receivable from earlier years as opening balances.

  4. Run the trial balance

    Every posted document is already in the ledger; the trial balance and P&L are ready on any date.

FAQ

Questions, answered

How do I keep tax withheld by clients from showing as unpaid?

Post a journal naming the client: debit tax receivable, credit the client. The client's ledger clears, and the receivable account holds the amount until you claim it in your return.

Can my accountant work in the same books?

Yes. Invite your accountant with the Accountant role. They see journals, registers, statements and the tax summary, and can export any report.

Do payments of payroll taxes post themselves?

Payroll posts what you owe. When you pay the authority outside SimpleERP, record the bank payment against the deductions payable account so the balance comes back to nil.

What stops someone changing last month's figures?

The lock date. Once set, no document or journal can be posted or changed on or before it, and posted documents are never edited, only reversed.

Related

See how accounting works in SimpleERP for manpower and staffing

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