Manpower and staffing
Payroll software for staffing and manpower agencies
Pay every worker deployed at every client site from one monthly run, with paid days from attendance, deductions worked out, advances recovered and a wage register your auditor can read.
In short
SimpleERP is payroll software for staffing and manpower agencies. Attendance from client sites becomes paid days, one monthly run builds payslips with the deductions you set and advance recoveries, and approval posts wages to the books.
Illustration of a payslip with Basic salary, Allowances, Bonus and net pay of 4,440.
A payroll day at Gulf Coast Workforce Services
Wages at Gulf Coast Workforce Services are due on the 7th, and 310 workers across fourteen client sites expect them on time whether or not the client has paid. The payroll clerk starts with the same signed attendance sheets the billing desk used.
A loader at the Katy distribution centre was absent four days and took a $300 advance last month. A housekeeping worker at the Pasadena hospital left mid-month and her replacement joined on the 18th. Every one of them has tax and other deductions, and the wage register has to match what went to the bank.
How does attendance from the client site reach payroll?
On the daily sheet, mark everyone present in one step and change only the absences the client's sheet shows. Site supervisors with a self-service login can also check in for the day from their phones. Paid days and loss of pay flow into the run without retyping.
- Absent, half day and leave each count the way the run expects.
- Weekly offs and holidays come from the worker's shift and branch.
- A replacement joins with a date, so the leaver and the joiner are each paid for their own days.
Illustration of the daily attendance sheet on a phone with a Mark all present button.
Which pay components does a deployed worker need?
Start from the components seeded for your country and add what your contracts use. Statutory deductions are set as a fixed amount or a percentage you enter; SimpleERP does not read government tables.
| Component | Type | Amount |
|---|---|---|
| Basic pay | Earning | $2,600 |
| Shift allowance | Earning | $200 |
| Federal withholding | Deduction | $190 |
| Social security and Medicare, 7.65% of gross | Deduction | $214.20 |
| Advance recovery | Deduction | $100 |
| Net pay | $2,295.80 |
Can advances to workers be recovered from wages?
Yes. Pay the advance with a monthly recovery amount and every run deducts it until the balance is nil. The advances report shows what each worker took, repaid and still owes.
- Recovery shows as its own payslip line, so the worker sees it.
- The run never recovers more than the balance left.
- Approval posts wages, deductions and recoveries to their own accounts.
One system
What payroll touches
Manpower and staffing
Monthly client invoices in man-days, payroll for deployed workers with deductions and advances, and client receivables.
See howInventory for staffing companies
Uniforms, ID cards, safety shoes and PPE kept by store, valued at weighted average cost and billed or written off.
See howAccounting for manpower agencies
One ledger for client receivables, wages payable, deductions, output tax and tax withheld by clients, with month-end checks.
See howPayroll
Salary structures, monthly runs and payslips with your earnings and deductions, posted to the books.
See howHR, attendance & leave
Employees, a daily attendance sheet, phone check-in, holidays and leave balances.
See how
Honest limits
Not included yet
- Income tax withholding is not computed from government tables; you set the deduction per employee
- Social security, pension and end-of-service amounts are components you set, not statutory calculations
- No biometric device integration: attendance is marked on the phone or entered by HR
- No client-wise shift rosters, statutory wage registers or payroll tax filings
- No attendance or timesheet import from a client's file; import the workers themselves from a spreadsheet
Getting started
Start with payroll
Sign up with your email
Name, email and a password. No card for the seven-day trial.
Tell us about the business
Pick your country and, if you are registered, type your tax number. Accounts, tax rates, units, roles and numbering are seeded for that country.
Add your people
Add each worker with joining date, a department named after the client site, a shift and a salary structure with your deductions.
Run the first payroll
Attendance and leave feed the run; payslips post to the books and staff see them on their phones.
FAQ
Questions, answered
Can I run payroll for one client's workers separately?
Group workers by department or branch. A run covers one branch or the whole business, and the payroll register can be read by department, so each client's wage cost is easy to pick out.
Does it work out tax and social security for me?
Not from government tables. Create each deduction and employer contribution, set the amount or percentage, and assign it to the workers it covers.
Can I pay workers weekly?
No. Payroll is monthly. Weekly cash advances can be paid as advances and recovered in the monthly run.
Do workers get their payslips?
Yes. With a self-service login on their phone they can open and download each approved payslip, and see their own advance balance.
Related
Keep reading
Manpower and staffing
Monthly client invoices in man-days, payroll for deployed workers with deductions and advances, and client receivables.
Read moreInventory for staffing companies
Uniforms, ID cards, safety shoes and PPE kept by store, valued at weighted average cost and billed or written off.
Read moreAccounting for manpower agencies
One ledger for client receivables, wages payable, deductions, output tax and tax withheld by clients, with month-end checks.
Read morePayroll
Salary structures, monthly runs and payslips with your earnings and deductions, posted to the books.
Read more
See how payroll works in SimpleERP for manpower and staffing
Seven days free. No card. Your first invoice in minutes.