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Garment and apparel shops

Accounting software for textile and garment shops

See what the counters took in cash and card today, what is owed to each wholesaler after the season, and whether the school has paid for its uniforms, without a separate cash book.

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In short

SimpleERP is accounting software for textile and garment shops. Counter bills, credit notes, supplier bills and payroll each post their own journal, so cash, bank, stock, tax and supplier dues are in one ledger on any date.

Illustration: saving invoice INV-2026-0213 moves stock, posts the customer ledger, records tax and updates the dashboard in one step.

An accounting day at Oldham Street Clothing

Each night the cashier at Oldham Street Clothing counts the till, and the owner wants to know whether the cash, the card settlements and the bank transfers add up to the day's bills, less what went back on exchanges.

Twice a year there is a bigger question. The season was bought on 90 days of credit from twelve wholesalers, and by January the owner has to plan which of them gets paid first, while the school that took 300 uniform sets still owes half.

Which accounts does a clothing shop watch every month?

The chart of accounts is seeded at sign-up, and a garment shop spends most of its time in a few of them. Each has a check worth running before the month is locked.

  • Cash and card land in the account the money was paid into, with a running balance.
  • Sales returns from exchanges are visible apart from sales on the profit and loss.
  • Tax to reclaim on supplier bills sits in its own account.
AccountWhat posts thereMonth-end check
CashCounter receipts, refunds, small expensesAgrees with the till count at each shop
BankCard settlements, transfers, supplier payments, salariesEach card and transfer credit ticked off against the statement
Accounts payableBills from the wholesalersSupplier statements match; due dates planned
Accounts receivableBulk uniform and workwear ordersAgeing over 30 days followed up
InventoryEvery piece in both shops and the store roomStock value per shop adds up to the ledger balance
Output tax and tax to reclaimCounter bills, credit notes, supplier billsRegisters checked before the tax return
Accounts Oldham Street Clothing checks before it locks a month.

Does every exchange need a journal entry?

No. A credit note for a returned shirt reverses the sale, the tax and the cost, and puts the piece back into stock in one balanced journal. The counter staff never touch a ledger, and the accountant sees the entry with a link to the note.

  • Click a ledger line to open the bill, credit note or supplier bill behind it.
  • Manual journals only for what no document covers, such as the shop's loan repayment.
  • Shop rent and electricity go in as expenses with the receipt photo.

Illustration: saving invoice INV-2026-0213 moves stock, posts the customer ledger, records tax and updates the dashboard in one step.

One bill writes the sale, the tax, the cost and the stock movement together.

How do I plan what to pay suppliers after the season?

Supplier ageing shows each bill by how long it has been due. When the Leicester wholesaler is paid $11,000 against bills of $14,200, the payment settles the oldest first or the ones you pick, and $3,200 stays open on the right bills.

  • Supplier statement for each party to compare with theirs.
  • Cheque or bank transfer recorded with the reference.
  • Debit notes for short or damaged pieces reduce what is owed.

How do I stop anyone changing last month's books?

Reconcile the bank, look at the trial balance and set the lock date. After that the database refuses any posting dated in the locked month, so a late exchange on an October bill goes into November as a credit note.

  • Profit and loss with gross margin, so a month of sales is judged after cost of goods.
  • Branch on every document, so sales and tax reports filter by shop.
  • Every report exports to CSV for the accountant who prepares your returns.

One system

What it connects to

Billing, purchase, stock and payroll all write to the ledger the reports read from.

Honest limits

What SimpleERP does not do yet

  • No bank feeds: bank entries are recorded and reconciled by hand
  • No multi-currency; every document is in your base currency
  • Tax returns are not filed and e-invoices are not issued from inside the product
  • No prices including tax: enter the price before tax and the invoice adds the tax on top
  • No cost centres, so the profit and loss covers both shops together; sales and tax reports filter by shop
  • No card terminal settlement import: receipts are recorded on the bill or the payment screen

Getting started

Start with accounting

  1. Sign up with your email

    Name, email and a password. No card for the seven-day trial.

  2. Tell us about the business

    Pick your country and, if you are registered, type your tax number. Accounts, tax rates, units, roles and numbering are seeded for that country.

  3. Enter opening balances

    Enter what you owe each wholesaler, what bulk-order customers owe you, the cash in each till and the bank balance on your start date.

  4. Run the trial balance

    Every posted document is already in the ledger; the trial balance and P&L are ready on any date.

FAQ

Questions, answered

Can I see each shop's sales separately?

Yes, in the sales register and tax reports, which filter by branch. The profit and loss and balance sheet cover the whole business, because both shops share one ledger.

We started mid-season. What do I do with stock already on the shelves?

Pick a start date, ideally the first of a month, and enter opening balances for accounts, suppliers and customers through the opening balance wizard. Bring pieces in through the product import with opening quantity and cost per size and shop.

Our accountant files the returns. Can she work in the books directly?

Yes. Give her a login with the Accountant role. She opens the ledger, registers and reports in her own browser, and every change she makes shows in the audit history.

How do I record the money a customer leaves as a deposit for an altered suit?

Record it as a customer payment kept on account. When the suit is billed, apply the deposit to the bill, and the print shows only the balance to collect.

Related

See how accounting works in SimpleERP for garment and apparel shops

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