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Garment and apparel shops

Payroll software for garment shop staff

Pay the sales assistants, cashiers and the extra hands who join for the busy season from the attendance both shops already mark, add each person's commission, and recover advances without a diary.

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In short

SimpleERP is payroll software for retail staff in garment and apparel shops. Pay runs from attendance, commission goes on the payslip as an earnings line, advances are recovered each month, and deductions and salary expense post to the books.

Illustration of a payslip with Basic salary, Allowances, Bonus and net pay of 4,440.

A payroll day at Oldham Street Clothing

Oldham Street Clothing has eighteen people on the rolls: sales assistants at both shops, two cashiers, a store room hand, a tailor for alterations and a fitting room helper. Through the autumn and the Christmas rush, six more sales assistants join on a monthly salary.

Each sales assistant earns commission on the dresses, knitwear and menswear sold in the month, and a few take an advance before the holidays. On the first of the month the owner used to work all of this out in a spreadsheet; now the attendance, the advances and the run are in one place.

How is a sales assistant's pay set up?

Each person gets a salary structure with basic pay and any allowances you pay, plus the deductions your country requires, such as income tax and pension. You set the amounts or percentages; SimpleERP does not read government tables.

  • Raise pay from a date with a new structure; the old one stays on record.
  • Weekly off set per shift, so a Tuesday off at Stockport and a Monday off in the city centre both count.
  • Employer pension contributions as their own component for the staff enrolled.
ItemHow it is setWho it applies to
BasicFixed per monthEveryone
Sales commissionAdded on the draft payslip each monthCounter staff
Income taxSet per person from their tax detailsEveryone who pays it
Pension, employee share5% of grossStaff enrolled in the scheme
Shop shift9.30 to 6.00 with 15 grace minutesBoth shops
Holiday advancePaid in November, recovered $100 a monthWhoever asks
Components, shifts and advances as set up for both shops.

What does a sales assistant's payslip look like in a busy month?

Jamal, a senior sales assistant in the city centre, earns basic pay of $2,300. In December his commission of $250 is added as an earnings line, so gross is $2,550. With income tax of $210, pension of $127.50 and $100 recovered against his advance, net pay is $2,112.50.

  • Bonus or commission lines can be set not to pro-rate, so a short month does not cut them.
  • Recovery stops when the advance is fully paid back.
  • Loss of pay comes from days marked absent, applied across the pro-rated lines.

Illustration of a payslip with Basic salary, Allowances, Bonus and net pay of 4,440.

A payslip with a commission line and an advance recovery.

How do I pay staff who join only for the season?

Add each seasonal sales assistant with a joining date and a structure. If one joins on 10 October, the run pro-rates October by the days on the rolls. When they leave after the January sales, set the leaving date and the last month is pro-rated the same way.

  • No login needed: the floor manager marks attendance for staff without smartphones.
  • Payslips print on A4 for signing, or open on the phone for those you invite.
  • The payroll register exports for the season's wage records.

Illustration of the daily attendance sheet on a phone with a Mark all present button.

Marking both shops present in one tap each morning.

One system

What it connects to

Attendance feeds the run, and an approved run posts salary expense, deductions payable, advance recoveries and salaries payable to the ledger.

Honest limits

What SimpleERP does not do yet

  • Income tax withholding is not computed from government tables; you set the deduction per employee
  • Social security, pension and end-of-service amounts are components you set, not statutory calculations
  • No biometric device integration: attendance is marked on the phone or entered by HR
  • Commission is not worked out from each assistant's sales; you enter the amount on the draft payslip
  • Payroll is monthly only; a casual helper for one rush week is recorded as an expense

Getting started

Start with payroll

  1. Sign up with your email

    Name, email and a password. No card for the seven-day trial.

  2. Tell us about the business

    Pick your country and, if you are registered, type your tax number. Accounts, tax rates, units, roles and numbering are seeded for that country.

  3. Add your people

    Add each sales assistant, cashier, tailor and store room hand with a joining date, a shop, a shift and a salary structure, with or without a login.

  4. Run the first payroll

    Attendance and leave feed the run; payslips post to the books and staff see them on their phones.

FAQ

Questions, answered

Can commission be worked out from what each sales assistant sold?

Not automatically. Run the sales register for the month, work out each commission from it, and add the amount as an earnings line on the draft payslip. It is then part of gross pay and posts to salary expense.

A seasonal sales assistant left on 20 January. Do I calculate the last pay by hand?

No. Enter the leaving date and the January run pays only for the days on the rolls. Any advance still open shows on the payslip, so you can recover it before the final payment.

Which deductions should a shop payslip carry?

Whatever your country requires, typically income tax and a pension or social security contribution; confirm the rates with your accountant. In SimpleERP each one is a component you add to the structures of the staff it applies to.

Can sales assistants apply for leave from their phones?

Yes, if you invite them with the Employee self-service role. They apply for leave and see their payslips on their phones, and the floor manager approves from theirs. Staff without a login are handled by the manager.

Related

See how payroll works in SimpleERP for garment and apparel shops

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