Garment and apparel shops
Inventory software for clothing stores and garment shops
Know how many medium knit jumpers are on the Stockport shelf, what the winter lot from the wholesaler is worth, and which sizes to reorder before the season peaks.
In short
SimpleERP is inventory software for clothing stores. Each size is its own product with its own SKU, stock is counted per shop, every season lot is valued at weighted average cost, and transfers move pieces between branches.
Illustration of stock on hand by warehouse at average cost, with a low-stock row highlighted and a movement ledger.
An inventory day at Oldham Street Clothing
Oldham Street Clothing keeps about 2,400 SKUs across its two shops and a small store room above the city centre branch. Dresses, knitwear and shirts are counted by the piece in each size, and school uniform sets by the piece for the primary schools that order in bulk.
In August the cartons start arriving: kids wear from a wholesaler in Leicester, party dresses from London, knitwear and coats from a supplier in Istanbul. By October the owner wants to know which sizes are running out at Stockport while the store room still has twenty of them.
How do I keep stock by size without variants?
Make one product per size. SimpleERP has no size or colour matrix, so a floral dress in S, M, L and XL is four products, each with its own SKU, stock and reorder level. The CSV import makes this a spreadsheet job rather than four hundred screens.
- SKU pattern such as DRS-FLR-BLU-L keeps the design, colour and size readable.
- Categories for Dresses, Knitwear, Menswear, Kids wear and Uniforms filter the stock list.
- Search by name or SKU on the bill and the stock screen: typing BLU-L finds every blue piece in L, because the text is matched as typed.
| Product family | Unit | Kept in | Reorder pattern |
|---|---|---|---|
| Floral dresses, one product per size | Pcs | Both shops and the store room | Level 6 per size per shop; M and L set higher |
| Party and occasion wear | Pcs | City centre shop | Bought per season; no level on one-off pieces |
| Kids wear sets from Leicester | Pcs | Store room, then both shops | Level 10 per size before the new school year |
| Knitwear and coats | Pcs | Store room | One lot in September, top-up in December |
| School uniform sets | Pcs | Store room | Bought against each school order |
What is a season lot worth after the second order costs more?
Each supplier bill brings pieces in at its own cost, and SimpleERP blends them. If one shop held 60 floral dresses at $25 and a new lot of 40 arrives at $30, the average becomes $27 a piece and the stock is worth $2,700.
- Value per shop as of today, so the store room and each counter are seen apart.
- Pieces leave at average cost when billed, so the margin on each bill is real.
- Count differences post to the books with a reason, such as missing after the Christmas rush.
Illustration of stock on hand by warehouse at average cost, with a low-stock row highlighted and a movement ledger.
How do pieces move between the store room and the two shops?
A transfer picks the product, the source and the destination. It shows what is available at the source as you type, prints a transfer note for whoever carries the carton, and moves the pieces at the same average cost, so the books do not change.
- Store room to shop each morning for what sold out the day before.
- Shop to shop when a customer at Stockport wants a size only the city centre has.
- The movement ledger shows every bill, return and transfer behind a figure.
Which sizes do I reorder before the busy season?
Set a reorder level per size. The low-stock list shows each one at or below its level with the supplier you last bought from, and you tick the rows to draft purchase orders, one per supplier, to send to each wholesaler.
- Order quantity starts from the level and what is on hand, and stays editable.
- Slow sizes such as XXL can carry no level at all and stay off the list.
One system
What it connects to
Pieces come in on supplier bills, leave on counter and bulk bills, and come back on credit notes, all at average cost in the inventory account.
Garment and apparel shops
Counter and bulk bills, exchanges as credit notes, stock per size and shop, season buying on credit and staff pay.
See howAccounting for garment shops
Daily counter cash and card, supplier dues after the season, bulk-order receivables and stock value in one double-entry ledger.
See howPayroll for garment shops
Monthly pay for sales assistants, cashiers and seasonal staff, with commission on the payslip and advances recovered.
See howInventory
Stock on hand by warehouse at weighted average cost, with a movement ledger and a low-stock list.
See howInvoicing & tax
Tax invoices with VAT, GST or sales tax on every line, numbered by fiscal year and posted in one step.
See how
Honest limits
What SimpleERP does not do yet
- No batch, lot, serial or expiry tracking, and no barcode scanning
- Weighted average cost only; there is no FIFO
- No automatic reorder suggestions: the reorder level shows what is low, you decide what to buy
- No prices including tax: enter the price before tax and the invoice adds the tax on top
- No size or colour variants: each size is a separate product, set up one row per size in the CSV import
- No price tags or barcode labels printed from the product list
Getting started
Start with inventory
Sign up with your email
Name, email and a password. No card for the seven-day trial.
Tell us about the business
Pick your country and, if you are registered, type your tax number. Accounts, tax rates, units, roles and numbering are seeded for that country.
Add products and opening stock
Import one row per size with SKU, category, tax rate, reorder level and opening stock in each shop and the store room from a CSV file.
Post a bill and an invoice
Stock rises on the purchase bill and falls on the invoice, at weighted average cost, with nothing to count by hand.
FAQ
Questions, answered
I have 300 dress designs in five sizes. Is that 1,500 products?
Yes, if you want stock counted by size. Most shops set them up in a spreadsheet with one row per size and import it once. For designs you sell in small numbers, one product for all sizes is simpler, and the size goes in the line description.
Can I see the total of a design across all its sizes?
Filter the stock list by the design name, such as floral dress blue, and every size shows with its quantity and value per shop. There is no single parent row that adds the sizes up for you.
How do I record a damaged dress that cannot be sold?
Post a stock adjustment in the shop where it is, with the reason damaged. The dress leaves stock at its average cost and the loss posts to the books. If it sells later at a markdown, keep it in stock and give a line discount instead.
A wholesaler's lot arrived with ten pieces in the wrong size. What do I do?
Raise a debit note against the supplier's bill for those pieces. They leave stock and the amount you owe the supplier drops. When the right sizes arrive, they come in on a new bill.
Related
Keep reading
Garment and apparel shops
Counter and bulk bills, exchanges as credit notes, stock per size and shop, season buying on credit and staff pay.
Read moreAccounting for garment shops
Daily counter cash and card, supplier dues after the season, bulk-order receivables and stock value in one double-entry ledger.
Read morePayroll for garment shops
Monthly pay for sales assistants, cashiers and seasonal staff, with commission on the payslip and advances recovered.
Read more
See how inventory works in SimpleERP for garment and apparel shops
Seven days free. No card. Your first invoice in minutes.